Document Controller

KEY RESPONSBILITIES

• Document Controller is a member of the project management Team who is responsible for overseeing the process of the project documents and will report to Project Manager. Responsible to Copy, Scan and store the documents.
• Responsible for Check for accuracy and edit files, like contracts.
• Responsible for Review and update technical documents (e.g., manuals and workflows), Distribute project related copies to internal teams, File documents in physical and digital records, Create template for future use, Retrieve files as requested by employees and clients.
• Manage the flow of documentation within the organisation, maintain confidentiality around sensitive information and terms of agreement, prepare ad-hoc reports on projects as needed, Access the specific files when requested by different departments as well as control the flow of documents in and out of the department, responsible for the security and accuracy of documents from completion to secure disposal. He Should have excellent organisation skills, which is necessity in this position due to the amount of information that comes in on a daily basis.
• Should be familiar with various document management systems such as SharePoint, Docuware cloud, EDMS, Documentum and Rubex, Responsibilities include with working with colleagues to ensure the consistency of documents, training employees on document usage, and organizing documents across the organisation.
• Responsible for Controlling company and project documentation, Following and improving document control procedures and ensuring all documentation meets formal requirements and required standards.
• Reponsible for Sorting, storing, and retrieving electronics and hard copy documents on behalf of company, Producing documents progress reports for project manager.
• Conducting regular reviews and document audits and ensuring documents are shared at key times to facilitate timely project completion.

FUNCTIONAL SKILLS

• Should be expert in Document Management System and should possess sound knowledge on Project stages for document control system.
• Ability to FEED/ EPC engineering contractors documents to upload in the system. Project documents review with contractor and guide to EPC/ EPCM contractor in related to applicable documents.
• Knowledge of electronic Document Management systems (EDMS), Data organization skills.
• Ability to work under pressure and should have strong Time management skills.
• Strong computer skills and proficiency in MS office and familiarize in finance also.

BEHAVIOURAL SKILLS

• Communication Skills
• Interpersonal Skills
• Result Orientation
• Time Management
• Adaptability & Flexibility