Document Controller Executive

Document Controller

Location - Nagpur, Maharashtra

Exp- 7-12 Years

Edu- Any Bachelor's Degree

Renewable Contractual (12 Months)

The Document Controller is responsible for managing, controlling, and maintaining all project-related documentation to ensure accuracy, accessibility, and compliance with organizational and regulatory requirements.

The role involves overseeing document workflows, maintaining records of drawings and technical documents, and ensuring that the latest revisions are available to relevant stakeholders throughout the project lifecycle.

Key Responsibilities:

• Manage, maintain, and control all project documents and drawings, including Civil, Structural, and MEP disciplines.
• Copy, scan, archive, and store project documents in both physical and electronic formats.
• Track revisions and ensure superseded documents and drawings are appropriately replaced and archived.
• Issue Good for Construction (GFC) drawings and maintain detailed distribution records.
• Maintain test certificates, Site Acceptance Test (SAT) reports, inspection records, and other project-related documentation received from site teams.
• Review, update, and organize technical documents, manuals, procedures, and workflows.
• Ensure timely distribution of project documentation and drawings to internal teams and stakeholders.
• Establish and maintain a structured filing system for both digital and hard-copy records.
• Develop and maintain document templates and standardized formats for project use.
• Retrieve and provide requested documents and records to employees, clients, and project teams.
• Monitor and manage document flow within the site and project teams to ensure effective version control.
• Maintain strict confidentiality of sensitive project information, contractual documents, and commercial records.
• Generate periodic and ad-hoc project documentation reports as required by management.
• Coordinate, compile, and maintain As-Built documentation for project handover and closeout.
• Ensure compliance with company standards, quality procedures, and document control processes.

Essential Candidate Requirements:

• Bachelor's Degree or equivalent qualification.
• Proven experience as a Document Controller or in a similar document management role within construction, infrastructure, or engineering projects.
• Strong organizational, coordination, and time-management skills.

Excellent attention to detail and accuracy in document handling.

• Effective communication and interpersonal skills.
• Understanding of project documentation processes and project lifecycle management.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Hands-on experience with Electronic Document Management Systems (EDMS).
• Strong document control, typing, and editing skills.
• Ability to work independently and collaboratively within multidisciplinary teams.
• Knowledge of relevant industry standards, compliance requirements, and document control best practices.
• Experience working on industrial / manufacturing / construction projects preferred.
• Ability to read and interpret Engineering drawings, Project schedules and Technical documentation
• Good understanding of construction sequence across Civil and MEP works.
• Proficiency in project scheduling tools (MS Project / Primavera P6).
• Strong analytical and coordination skills.
• Good communication and stakeholder management abilities.
• Ability to work effectively under tight timelines and pressure.
• Proficiency in MS Office (Excel, PowerPoint, Word).