Document Controller ( BESS)

Company Description

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Job Description

Document Controller BESS

The Document Controller BESS will support document management and information control activities for utility-scale Battery Energy Storage System projects. The role is responsible for maintaining document traceability, revision control, submittal management, testing records, warranty documentation, and handover dossiers throughout the project lifecycle.

Key Responsibilities

Document Control & Administration

• Maintain vendor document registers, transmittals, drawing registers, comments logs, and approval workflows.
• Track document status, revisions, and approval cycles.
• Ensure document traceability and audit readiness.

Technical Documentation Management

• Control FAT/SAT records, inspection reports, commissioning dossiers, punch lists, and closure documentation.
• Maintain records for HVAC, FSS, EMS, BMS, and SCADA systems submitted by project teams.
• Manage as-built documentation and final turnover packages.

Warranty & Handover Documentation

• Track O&M manuals, warranty certificates, spare-parts documentation, serial-number registers, and HOTO records.
• Monitor completeness of closeout documentation.
• Support final documentation submissions.

Reporting & Governance

• Identify overdue and missing documentation affecting project milestones.
• Support PMO document-management requirements.
• Maintain document status dashboards and trackers.

Qualifications

Education

• Graduate/Diploma in Engineering, Information Management, Documentation Management, or related discipline.

Experience

• Minimum 5 years of experience in document control for BESS, power, renewable energy, industrial, EPC, or infrastructure projects.
• Experience managing vendor documents, FAT/SAT records, commissioning dossiers, warranty records, and handover packages.

Certifications

• Aconex, SharePoint, Unifier, or EDMS Training preferred.
• ISO 19650 Training desirable.
• Document Control Workflow Training preferred.

Technical Skills

• Document Management Systems (EDMS)
• Aconex / SharePoint / Unifier
• Revision Control
• Document Tracking
• Technical Documentation Management
• Handover Documentation
• Audit & Compliance Tracking
• Information Management

Principal Client-Facing Deliverables

• BESS Vendor & Submittal Register
• FAT/SAT & Testing Documentation Register
• Warranty & HOTO Dossier Index
• Outstanding Documentation Tracker
• Documentation Closeout Status Reports

Department: Project Controls & Information Management
Function: Renewable Energy Projects (BESS) | PMC Services
Reports To: Construction Manager / Team Leader – BESS PMC; Functional Reporting to Document Controller – PMO
Role Category: Document Control / PMC Monitoring & Governance

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