Dispatch & Production Executive

Key Responsibilities

• Coordinate daily production and dispatch planning as per customer orders and delivery schedules.
• Coordinate with the Sales, Production, Yard, Stores, Accounts and Logistics teams.
• Check material availability and production status before confirming dispatch schedules.
• Prepare daily production and dispatch plans and monitor their completion.
• Follow up with the production team for material readiness as per dispatch requirements.
• Arrange vehicles and coordinate with transporters for timely vehicle placement.
• Ensure correct material, quantity, grade and specifications before dispatch.
• Coordinate loading, weighing and vehicle movement at the yard.
• Prepare and verify dispatch documents such as invoice, delivery challan, e-way bill, LR/GR and weighment slip.
• Track dispatched vehicles and follow up until delivery is completed.
• Maintain daily Production & Dispatch MIS and pending dispatch reports.
• Monitor production delays, dispatch delays and communicate the same to management.
• Coordinate with Accounts for invoice/payment/credit clearance before dispatch.
• Maintain records of production quantity, dispatch quantity, pending orders and balance material.
• Coordinate with customers regarding delivery schedules and dispatch status.
• Resolve issues related to vehicle delays, material shortages, loading discrepancies and delivery delays.
• Maintain proper records in Excel/ERP/Tally or company software.
• Support management in improving production planning, dispatch efficiency and transportation cost control.
• Ensure proper coordination between production completion and customer delivery commitments.
• Perform other operational responsibilities assigned by management.