Dispatch Officer (Logistics & Invoicing)

Role & responsibilities

We are seeking an experienced and detail-oriented Dispatch Officer to manage our end-to-end dispatch operations, billing, and supply chain coordination.

The ideal candidate will have 4 to 8 years of experience in handling dispatch logistics, invoicing, and cross-functional coordination, with advanced proficiency in SAP (SD/MM modules).

He will be responsible for ensuring smooth dispatches, optimizing truck arrangements, maintaining close coordination with marketing teams, and generating accurate daily and monthly reports.

Key Responsibilities:

Billing & Invoicing- Generate and process commercial invoices, delivery challans, and e-way bills accurately using SAP.

Transport & Truck Arrangements- Coordinate with transporters to arrange appropriate vehicles and trucks based on daily dispatch schedules.

Marketing Coordination- Partner closely with the sales and marketing teams to align dispatches with customer orders, priorities, and delivery timelines.

Documentation & Compliance-Ensure all dispatch documentation, including packing lists, gate passes, and freight notes, comply with company policies and legal regulations.

Reporting & Analytics- Prepare and maintain comprehensive daily, weekly, and monthly dispatch reports, freight analyses, and pending order statuses.

Inventory & Loading- Monitor inventory levels and oversee the safe loading of goods to minimize transit damage and delays.

Preferred candidate profile

Experience- 6 to 8 years in dispatch, logistics, or warehouse operations.

Software: Mandatory hands-on experience with SAP (specifically billing, dispatch, and inventory transactions).

Skills: Excellent communication, vendor management, negotiation, and analytical skills.

Kindly contact email [email removed] and Phone number of Mr. Arun Das [phone removed]