Dispatch Executive

Job Summary Responsibilities Daily Responsibilities

• Monitor stock levels and ensure inventory accuracy.
• Maintain records of incoming and outgoing goods.
• Update inventory and dispatch details in the system regularly.
• Conduct physical stock verification and identify discrepancies.
• Ensure proper storage and safe handling of received goods.
• Maintain a clean, systematic and well-organized warehouse.
• Optimize warehouse space utilization.
• Plan and schedule dispatches according to delivery timelines and priorities.
• Ensure all customer orders are dispatched on time.
• Prepare and verify dispatch documents, including:
• Delivery challans
• Dispatch notes
• Shipping labels
• Stock reports
• Goods Receipt Notes (GRNs)
• Assign deliveries to drivers or transport partners.
• Track delivery status throughout the day and coordinate for timely delivery.
• Update records once goods have been dispatched.
• Maintain complete records of all dispatched goods.
• Resolve issues relating to damaged goods, shortages or incorrect quantities.

Weekly Responsibilities

• Review stock availability.
• Identify low-stock and out-of-stock items.
• Verify that all dispatch and inventory records are properly maintained.
• Cross-check delivery challans and supporting documents.
• Share stock and dispatch updates with management.
• Ensure documentation is properly maintained for internal and external audits.

Monthly Responsibilities

• Conduct monthly physical stock checks.
• Compare physical stock with system records.
• Report stock shortages, excess stock or other discrepancies to management.

Required Skills

• Good knowledge of inventory and warehouse operations.
• Understanding of dispatch documentation and delivery coordination.
• Basic computer and data-entry skills.
• Ability to maintain accurate records and reports.
• Good organizational and time-management skills.
• Ability to coordinate with drivers, transporters and internal departments.
• Attention to detail and problem-solving ability.
• Ability to work under delivery deadlines and manage multiple dispatches.

Qualifications Key Skills

• Dispatch
• Inventory
• Documentation