Director Administration

DIRECTOR ADMINISTRATION

Job Purpose

The Director Administration will be responsible for the overall management and supervision of estate operations, canteen and messes, hospitality and guest relations, purchase and stores, civil maintenance, electrical services, and dispensary/medical support services.

The position requires strong administrative, leadership, coordination, and operational management skills. Candidates with relevant experience, including retired Army personnel with suitable administrative, estate, logistics, hospitality, maintenance, or support-services experience, may be considered.

Key Responsibilities

1. Estate Management

Overall responsibility for the upkeep and smooth functioning of the estate and premises, including:

• Management and supervision of sweepers, peons, housekeeping staff, and other support staff.
• Overall housekeeping and cleanliness of the premises.
• Horticulture, gardens, lawns, landscaping, and plantation.
• Upkeep of common areas, offices, residential areas, pathways, and other estate facilities.
• Deployment, discipline, attendance, and performance monitoring of estate/support staff.
• Ensuring cleanliness, hygiene, appearance, and proper upkeep of the entire estate.
• Coordination with contractors and agencies engaged for housekeeping, horticulture, sanitation, and other estate services.

2. Canteen & Messes

• Overall supervision of canteen, mess, kitchen, and dining operations.
• Ensuring quality, hygiene, cleanliness, and timely service.
• Supervision of catering staff and service personnel.
• Monitoring food procurement, consumption, stock, wastage, and costs.
• Ensuring proper standards of food preparation and service.
• Coordination with suppliers and catering contractors.

3. Hospitality & Guest Relations

• Management of guest accommodation and hospitality services.
• Ensuring professional and courteous reception and service to guests and visitors.
• Coordination of arrangements for VIPs, senior management, official visitors, meetings, conferences, and functions.
• Supervision of guest rooms, lounges, dining facilities, and related hospitality areas.
• Maintaining high standards of presentation, cleanliness, service, and guest satisfaction.

4. Purchase & Stores

• Overall supervision of purchase, procurement, stores, inventory, and material management.
• Procurement of administrative, housekeeping, hospitality, maintenance, electrical, civil, and general-use items.
• Vendor identification, quotation management, negotiation, and purchase coordination.
• Maintaining appropriate stock levels and ensuring timely replenishment.
• Proper receipt, storage, issue, and accounting of materials.
• Periodic physical verification of inventory and prevention of wastage, pilferage, and obsolete stock.
• Ensuring procurement within approved budgets and organizational procedures.

5. Civil & Maintenance

• Overall supervision of civil works and maintenance of buildings and infrastructure.
• Maintenance of offices, residential areas, common facilities, roads, pathways, drainage, plumbing, sanitation, and other civil assets.
• Planning and monitoring preventive and corrective maintenance.
• Coordination with contractors, engineers, and service agencies.
• Monitoring quality, timelines, and expenditure of maintenance works.
• Identification of maintenance requirements and ensuring timely resolution.

6. Electrical Services

• Supervision of electrical installations and maintenance.
• Management of power supply, electrical equipment, lighting, generators, UPS systems, and related infrastructure.
• Ensuring preventive maintenance and timely rectification of electrical faults.
• Coordination with qualified electricians, contractors, and technical agencies.
• Monitoring electricity consumption and promoting efficient use of energy.
• Ensuring compliance with applicable electrical safety requirements.

7. Dispensary & Medical Services

• Overall administrative supervision of the dispensary and medical support services.
• Coordination with doctors, nursing staff, pharmacists, and other medical personnel.
• Ensuring availability and proper management of medicines, medical supplies, and essential equipment.
• Maintaining appropriate records of medical supplies and inventory.
• Ensuring cleanliness, hygiene, and proper upkeep of the dispensary.
• Coordination for medical emergencies, referrals, ambulance services, and external healthcare facilities where required.
• Ensuring that medical services operate smoothly and efficiently.

Candidate Profile

• Graduate degree or equivalent qualification.
• 10–15+ years of relevant experience in administration, estate management, facility management, hospitality, procurement, stores, maintenance, or similar functions.
• Retired Army personnel with relevant experience may be considered, particularly candidates with experience in estate management, unit administration, logistics, mess management, procurement, stores, engineering/maintenance, or related responsibilities.
• Strong leadership and people-management skills.
• Excellent coordination, communication, and organizational abilities.
• Experience in managing staff, contractors, vendors, and multiple support functions.
• Strong sense of discipline, integrity, accountability, and responsibility.
• Good knowledge of MS Office and basic administrative/inventory systems.
• Ability to manage multiple functions and resolve operational issues effectively.

Key Attributes

• Strong administrative and leadership skills
• Hands-on approach to estate and facility management
• Excellent staff and vendor management
• Strong organizational and coordination skills
• Cost-conscious and process-oriented
• Ability to work under pressure and manage multiple departments

Interested candidates please share CV at [email removed] or whatsapp at [phone removed]