Deputy Manager

Deputy Manager Human Resources

Location: Ambi, Talegaon, Pune
Department: Human Resources

Job Summary

The Deputy Manager HR will be responsible for managing end-to-end HR operations of the Medical College with primary focus on NMC compliance, faculty and staff documentation, statutory compliance, attendance, recruitment, employee lifecycle management, HR audits, regulatory inspections, and HRMIS. The position will ensure that all HR processes, faculty records, attendance systems, and manpower documentation are maintained in accordance with applicable NMC requirements, statutory regulations, and institutional policies.

Key Responsibilities

• Ensure HR operations and manpower documentation are maintained in line with applicable NMC regulations, Minimum Standard Requirements, faculty qualification requirements, and other applicable medical education regulations.
• Maintain complete and updated faculty files containing appointment letters, joining reports, qualification certificates, registration certificates, experience certificates, relieving letters, identity documents, and other required credentials.
• Verify and maintain faculty eligibility and documentation as required for NMC assessments, inspections, renewals, recognition, and accreditation-related requirements.
• Monitor daily attendance, late-coming, absence, leave, official duty, and attendance exceptions and ensure proper documentation and approvals.
• Ensure timely addition, transfer, blocking, and updating of AEBAS records for joining, resignation, retirement, transfer, and other employee status changes.
• Maintain an updated faculty/manpower database department-wise, designation-wise, qualification-wise, and category-wise.
• Monitor faculty vacancies and coordinate with academic and departmental heads for timely recruitment and replacement of faculty and other critical positions.
• Ensure proper verification of educational qualifications, medical council registrations, experience, identity documents, and other credentials before appointment.
• Coordinate with academic departments to maintain required faculty and staff records for NMC inspections and assessments.
• Prepare and maintain NMC inspection files, faculty statements, manpower reports, attendance reports, qualification records, vacancy reports, and supporting HR documentation.
• Coordinate with the concerned departments during NMC inspections and ensure immediate availability of required HR records and supporting documents.
• Maintain an NMC Compliance Tracker covering faculty strength, vacancies, qualifications, registrations, attendance, joining/exits, and documentation gaps.
• Coordinate with Payroll and Finance for accurate salary processing, attendance inputs, statutory deductions, leave, arrears, and Full & Final Settlement.
• Manage employee lifecycle processes including appointment, joining, probation, confirmation, promotion, transfer, increment, disciplinary action, resignation, relieving, and exit.
• Support implementation of HR policies, SOPs, employee grievance mechanisms, disciplinary procedures, and POSH requirements.
• Supervise HR executives and ensure timely completion of HR, compliance, documentation, and audit-related activities.
• Ensure confidentiality, accuracy, security, and proper custody of faculty and employee records.
• Perform any other HR, compliance, regulatory, or administrative responsibilities assigned by Management.

Qualification

• Graduate in any discipline; MBA/PGDM in Human Resources / Personnel Management preferred.
• Certification or additional qualification in Labour Laws / HR Compliance will be an advantage.

Experience

• Overall 10+ years of HR experience, preferably in a Medical College, Hospital, University, or Healthcare Institution.
• Strong hands-on experience in NMC compliance, faculty HR, regulatory inspections, AEBAS, statutory compliance, and HR audits is preferred.
• Experience in preparing and maintaining NMC inspection documentation will be an advantage.