Deputy Manager

JOB DESCRIPTION

Deputy Manager Human Resources

Company: Sunzeal Medical Pvt. Ltd.
Location: Navi Mumbai / Maharashtra
Department: Human Resources

Job Summary

Responsible for managing end-to-end HR operations with a strong focus on statutory compliance, labour laws, HR documentation, audits, employee records, payroll coordination, and policy implementation. The role will ensure that all HR practices and processes are compliant with applicable laws and organizational policies while maintaining accurate records and timely statutory filings.

Key Responsibilities

• Manage and ensure compliance with applicable labour laws and statutory requirements, including PF, ESIC, Professional Tax, Labour Welfare Fund, Shops & Establishments requirements, Bonus, Gratuity, Minimum Wages, Payment of Wages, Maternity Benefit, POSH, and other applicable legislation.
• Ensure timely preparation, submission, renewal, and maintenance of statutory returns, registers, licences, notices, challans, and compliance records.
• Coordinate with payroll and finance teams to ensure accurate and timely processing of salary, PF, ESIC, PT, TDS, gratuity, bonus, leave, attendance, and other employee-related statutory matters.
• Conduct regular HR compliance audits and identify gaps, risks, and corrective actions.
• Maintain complete and updated employee personnel files, joining documents, KYC records, attendance, leave, disciplinary records, and statutory documentation.
• Ensure proper documentation and compliance throughout the employee lifecycle, including appointment, confirmation, transfer, promotion, disciplinary action, resignation, full & final settlement, and exit formalities.
• Draft and issue appointment letters, HR letters, warning letters, show-cause notices, disciplinary communications, confirmation letters, and other HR documentation in accordance with company policies and applicable laws.
• Monitor compliance with employment contracts, HR policies, standing orders, internal SOPs, and statutory requirements.
• Coordinate with external consultants, government authorities, labour officers, auditors, and statutory agencies for HR compliance matters.
• Support and coordinate labour inspections, statutory audits, internal audits, and compliance assessments, ensuring timely submission of required records and documents.
• Maintain a statutory compliance calendar and ensure that all filings, payments, renewals, and submissions are completed within prescribed timelines.
• Monitor contractor/vendor manpower compliance, including applicable contract labour documentation, wage records, statutory contributions, and compliance certificates.
• Ensure implementation of POSH, employee grievance handling, workplace discipline, and other employee-relations processes.
• Advise management on HR compliance requirements and highlight potential statutory, documentation, and employee-relations risks.
• Develop and maintain HR SOPs, policies, checklists, compliance trackers, audit files, and MIS reports.
• Ensure confidentiality and proper control of employee and HR records.
• Handle employee queries relating to statutory benefits, payroll, leave, policies, documentation, and employment terms.
• Supervise HR executives and ensure timely completion of assigned HR operations and compliance activities.
• Perform any other HR, compliance, and administrative responsibilities assigned by Management.

Qualification

• Graduate in any discipline; MBA/PGDM in Human Resources, Labour Laws, Personnel Management, or a related field preferred.
• Additional certification/course in Labour Laws or HR Compliance will be an advantage.

Experience

• 10-12 oversll years of relevant HR experience, preferably 5 years with strong exposure to statutory compliance and HR operations.
• Experience in healthcare, medical, hospital, pharmaceutical, corporate, or multi-location organizations will be preferred.
• Strong practical knowledge of Maharashtra labour laws and statutory compliance is essential.

Key Skills

Labour Law Compliance | Statutory Compliance | PF & ESIC | Professional Tax | Shops & Establishments | Payroll Coordination | HR Audits | POSH | Employee Relations | HR Documentation | Compliance Calendar | Labour Inspections | Policy Implementation | HR MIS | Team Management