Deputy Manager

Purpose/Objective

Manage sourcing and purchase of the specified spend category, develop and sustain vendor relationships and negotiate best price points, thereby meeting specifications of quality, timelines within the stipulated budgetary requirements.

Key Responsibilities of Role

Purchase Requisition (PR) Review - Assist in the review of approved PR from user department; seek additional information if required from user for correctness & completeness of PR - Provide support in identifying the type and method of procurement (depending on type of material/ services to be procured, nature of PR (normal vs.
emergency PR), stocks available, availability of rate contract, value, delivery timeline etc.
) Strategic Sourcing for Capex, Opex, Bulk Material & Services Contribute to the strategic sourcing process by participating in activities such as: - Selection of bidding process, preparation of vendor selection approach and vendor evaluation criteria depending on the nature of the category - Preparing the request for information (RFI) document for bidder evaluation - Identification of potential bidders who meet the requirements (using Company vendor database, Supply market analysis, advertisement or recommendations from other teams) - Preparation of the Request for Proposal (RFP) document - Organizing and planning pre-bid meeting based on the queries and communication requirements from vendors - Technical and Commercial bid evaluation of vendors - Conducting fact-based negotiations with shortlisted bidders - Preparation of Note for Approval (NFA) for selected bidder (vendor) and obtaining required approvals as per DoA Contract Preparation and Order Placement - Prepare contract document as per stated protocols & standard templates - Set up the approved contract record within the ERP system, using the appropriate system steps and functionality - Maintain the contract document for future reference as per defined document management policy - Send the contract to vendor and all identified stakeholders - Collate the Advance Bank Guarantee/ Contract Performance Bank Guarantee (ABG/ CPBG)/ Customs related documents from vendor as per requirements Procurement through Rate Contracts: - Based on approved NFA, prepare, review and issue rate contracts - Prepare master outline agreement (OA) in ERP system based on rate contract Prepare PO / SO for procurement under valid rate contract

Technical Competencies

Preparing the request for information (RFI) document for bidder evaluation,Preparation of the Request for Proposal (RFP) document,Technical and Commercial bid evaluation of vendors,Prepare contract document as per stated protocols & standard templates

Qualifications and Experience

Education Bachelor's degree in engineering.
General Experience More than 3 years of experience in supply chain management, procurement and related area.
Technical Experience Hands-on experience in executing contracts and entering into commercial transactions for Capital Goods of medium/ large size Infrastructure projects, estimation and cost Engineering Experience in working with e- procurement systems and tools (SAP, Ariba, and other financial reporting tools, contract management tool, reverse auctions, etc.
) Demonstrate methodical and precise approach towards commercial and contractual execution Knowledge of the overall purchasing process, strategic sourcing, and procurement related systems and supplier relationship management Basis the type of Category/ Categories, knowledge and experience of Electrical/ Mechanical/ Civil procurement may be required