DEPUTY MANAGER

Job Purpose

To manage and control the day-to-day Accounts Finance activities at the EPC project site, ensuring accurate accounting, timely financial reporting, project cost monitoring, vendor/subcontractor payments, statutory compliance, cash-flow management, and effective coordination with the Corporate Finance team and project management.

Key Responsibilities

1. Project Accounting Financial Management

• Manage day-to-day accounting operations of the project site.
• Ensure proper accounting of project-related expenses, receipts, advances, and liabilities.
• Review and verify accounting entries, vouchers, invoices, and supporting documents.
• Maintain project-wise and cost-centre-wise accounting records.
• Ensure timely closing of monthly accounts and submission of financial data to Corporate Finance.
• Monitor project expenditure against approved budgets.

2. Project Cost Control MIS

• Monitor project costs against budget, BOQ, work orders, and approved estimates.
• Prepare project-wise cost statements and financial MIS.
• Analyse cost variances and highlight significant deviations to the Project Head and Corporate Finance.
• Track committed costs, actual expenditure, provisions, and accruals.
• Support project management in maintaining cost efficiency and profitability.
• Provide financial inputs for project reviews and management meetings.

3. Vendor Subcontractor Accounting

• Verify vendor and subcontractor bills along with supporting documents.
• Ensure proper accounting and timely processing of bills.
• Monitor vendor/subcontractor advances, recoveries, retention money, deductions, and outstanding balances.
• Reconcile vendor ledgers and resolve discrepancies.
• Coordinate with Procurement, Commercial, Stores, and Project teams for bill certification and payment processing.
• Monitor ageing of vendor and subcontractor outstanding payments.

4. Billing Receivables

• Coordinate with the Billing/Commercial team for timely submission and accounting of client bills.
• Track client receivables and outstanding amounts.
• Monitor advances received from clients and their adjustment.
• Ensure proper accounting of RA Bills, claims, variations, escalation, and other project-related receipts.
• Prepare receivable ageing reports and follow up for timely collections.

5. Cash Bank Management

• Prepare and monitor project cash-flow requirements.
• Maintain daily/weekly cash and bank position.
• Coordinate with Corporate Finance for fund requirements at the project site.
• Monitor site-level petty cash and cash advances.
• Perform regular bank reconciliation and resolve outstanding items.
• Ensure proper control over cash disbursements and approvals.

6. Statutory Compliance

• Ensure timely compliance with applicable statutory requirements related to the project.
• Coordinate for GST, TDS, PF, ESI, labour-related deductions, and other applicable statutory matters.
• Verify statutory deductions from vendor/subcontractor bills.
• Maintain proper records and supporting documents for audits and statutory requirements.
• Coordinate with Corporate Tax/Finance teams during assessments, notices, and statutory audits.

7. Payroll Employee-Related Finance Activities

• Coordinate with HR/Admin for project payroll-related accounting requirements.
• Verify payroll-related provisions, reimbursements, advances, and recoveries.
• Ensure timely accounting of employee expenses and site advances.
• Monitor settlement of employee advances and travel expenses.

8. Stores, Inventory Fixed Assets

• Coordinate with Stores and Project teams for proper accounting of material receipts, issues, transfers, and consumption.
• Monitor project inventory valuation and reconciliation.
• Ensure proper accounting and documentation of project assets.
• Support periodic physical verification of inventory and fixed assets.
• Monitor capitalisation and depreciation-related requirements.

9. Audit Internal Control

• Ensure compliance with company financial policies, SOPs, and internal controls.
• Coordinate with Internal Audit, Statutory Audit, and Corporate Finance teams.
• Provide required schedules, ledgers, vouchers, and supporting documents during audits.
• Identify financial control gaps and implement corrective measures.
• Ensure proper documentation and approval hierarchy for financial transactions.

10. Coordination with Project Team

• Work closely with Project Manager, Project Head, Commercial, Procurement, Stores, HR Admin, Billing, Planning, and Site Execution teams.
• Provide financial guidance for project-related commercial and operational decisions.
• Participate in project review meetings and provide financial updates.
• Highlight financial risks, cost overruns, cash-flow constraints, and commercial issues to management.

Key Deliverables / KPIs

• Timely and accurate monthly project accounts.
• Budget vs. actual project cost monitoring.
• Timely vendor and subcontractor bill processing.
• Reduction in outstanding vendor/subcontractor balances.
• Accurate project cash-flow forecasting.
• Timely client billing and receivable monitoring.
• Timely GST/TDS and other applicable statutory compliance.
• Accurate bank and ledger reconciliation.
• Audit compliance with minimum observations.
• Effective control over project expenses and advances.
• Timely submission of project MIS to Corporate Finance.

Required Skills

• Strong knowledge of project accounting and cost control.
• Good understanding of EPC/Infrastructure project finance.
• Knowledge of GST, TDS, PF, ESI and other applicable statutory requirements.
• Strong analytical and reconciliation skills.
• Good knowledge of MS Excel and accounting/ERP software such as SAP, Oracle, Tally, or equivalent.
• Vendor and subcontractor bill verification experience.
• Good understanding of project cash-flow management.
• Strong communication and coordination skills.
• Ability to work independently at a project site.
• Strong attention to detail and financial discipline.

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