Deputy Manager - Supply Chain

Role & responsibilities :

Procurement & Supply Management

• Plan, organize, and supervise the procurement of all hospital-related materials and services.
• Ensure timely procurement of medical and non-medical items to avoid stock-outs.
• Monitor purchase requisitions and convert them into purchase orders within defined timelines.
• Coordinate with user departments to understand procurement requirements and priorities.
• Ensure uninterrupted availability of critical items required for patient care and hospital operations.

Vendor Management

• Identify, evaluate, and empanel new vendors as per hospital procurement policies.
• Conduct periodic vendor performance reviews based on quality, pricing, delivery timelines, and service support.
• Negotiate prices, payment terms, annual rate contracts, and supply agreements.
• Maintain strong relationships with approved suppliers and manufacturers.

Cost Control & Budget Management

• Monitor procurement costs and identify opportunities for cost savings.
• Conduct comparative analysis and market surveys for procurement decisions.
• Ensure purchases are made within approved budgets and financial guidelines.
• Participate in annual budgeting and procurement planning exercises.

Inventory Coordination

• Coordinate with stores, pharmacy, biomedical, engineering, and user departments for inventory management.
• Monitor consumption trends and reorder levels.
• Assist in reducing non-moving, slow-moving, and expired inventory.
• Ensure optimum stock levels are maintained without overstocking.

Compliance & Documentation

• Ensure compliance with NABH standards, statutory requirements, and hospital procurement policies.
• Maintain accurate procurement records, purchase orders, contracts, quotations, and vendor documentation.
• Participate in internal and external audits and ensure closure of audit observations.
• Ensure procurement processes follow transparency and ethical business practices.

Equipment & Capital Purchases

• Coordinate procurement of medical equipment and capital assets.
• Obtain technical specifications and comparative statements from concerned departments.
• Support installation, commissioning, warranty tracking, and vendor service coordination.

Team Management

• Supervise and guide purchase executives and procurement staff.
• Allocate work and monitor departmental performance.
• Conduct training and development initiatives for team members.
• Promote a culture of accountability, compliance, and efficiency.

Qualifications

• Graduate in any discipline.
• MBA/PGDM in Supply Chain Management, Materials Management, Operations, or Hospital Administration preferred.
• Certification in Materials Management or Supply Chain Management will be an added advantage.

Experience

• 7- 10 years of experience in procurement and supply chain management.
• Minimum 3 - 5 years of experience in a supervisory or managerial role in a multi-speciality hospital.

Interested candidates can share their CV on whatsapp [phone removed] ( Deepika Bhainsora) or mail at [email removed]