Deputy Manager - Purchase ( Machining Bought out Parts )

Job Description Purchase - DM

Machined Components & Bought-Out Parts

Department: Purchase / Procurement

Position: Purchase / Procurement Executive

Location: Kanchipuram

Experience: Min 6 yr

Reporting To: Head – Purchase

About the Role

We are looking for a Purchase / Procurement Executive with strong hands-on experience in machined components, bought-out parts, vendor development, sourcing, costing, and commercial negotiation.

The candidate will be responsible for sourcing and procurement of CNC/VMC machined components, turned components, fabricated parts, castings, forgings, fasteners, standard components, and other engineering/bought-out parts required for manufacturing.

The ideal candidate should have a strong understanding of manufacturing processes, machining capabilities, component drawings/specifications, supplier capacity, costing, lead times, quality requirements, and vendor development.

Key Responsibilities

1. Machined Components & Bought-Out Parts Procurement

Handle end-to-end procurement of machined and bought-out components.

Source components as per engineering drawings, specifications, BOMs and purchase requirements.

Procure CNC/VMC machined components, turned components, fabricated components, castings, forgings, fasteners, bearings, gears, shafts and standard engineering items.

Understand component specifications, material grades, tolerances, quantities and delivery requirements.

Identify suitable suppliers based on machine capability, manufacturing capacity, quality, cost and delivery capability.

Ensure timely availability of components as per production schedules.

2. Vendor Development & New Supplier Identification

Identify and develop new vendors for machined and bought-out components.

Conduct supplier searches based on component type, material, process and required manufacturing capability.

Evaluate suppliers for:

CNC/VMC capacity

Turning capacity

Milling capability

Grinding

Fabrication

Casting

Forging

Heat treatment

Surface treatment

Inspection facilities

Develop alternate suppliers to reduce dependency on single vendors.

Maintain an updated database of approved and potential suppliers.

3. RFQ, Costing & Commercial Negotiation

Float RFQs based on drawings, BOMs and technical specifications.

Obtain quotations from multiple suppliers and prepare comparative statements.

Analyse supplier quotations for material cost, machining cost, tooling, setup, heat treatment, surface treatment, inspection and transportation.

Negotiate component prices with suppliers to achieve competitive landed cost.

Negotiate payment terms, MOQ, lead time, tooling cost and delivery schedules.

Identify opportunities for cost reduction and VA/VE initiatives.

4. Machining Cost & Process Understanding

Understand basic machining processes and their impact on component costing.

Evaluate whether supplier pricing is commercially reasonable based on:

Raw material cost

Machine hours

Cycle time

Tooling requirements

Setup/changeover

Batch quantity

Labour cost

Secondary operations

Heat treatment

Surface finishing

Compare costing from multiple suppliers and identify cost-saving opportunities.

Coordinate with Engineering/Production/Quality teams for technical clarification of components.

5. Supplier Evaluation & Development

Evaluate suppliers based on Quality, Cost, Delivery and Service (QCDS).

Assess supplier manufacturing capability before development.

Coordinate with Quality/Engineering teams for supplier audits and part approval.

Monitor supplier performance and resolve issues related to quality, delivery and capacity.

Work with suppliers to improve quality, productivity, lead time and cost.

Develop suppliers for new components and engineering changes.

6. Purchase Planning & Material Availability

Coordinate with PPC, Production, Stores, Engineering and Quality for component requirements.

Monitor open purchase orders and supplier commitments.

Follow up with suppliers to ensure on-time delivery.

Identify potential shortages and take preventive action.

Maintain appropriate inventory levels based on production requirements and supplier lead time.

Ensure timely procurement of critical and long-lead components.

7. Purchase Orders & Documentation

Prepare and release purchase orders as per approved requirements.

Maintain RFQs, quotations, comparative statements, technical specifications and supplier records.

Track PO status and pending deliveries.

Maintain proper procurement documentation in ERP.

Prepare purchase-related MIS covering:

Open POs

Pending deliveries

Cost savings

Supplier performance

New vendor development

Purchase status

Key Performance Areas (KPAs)

Machined component procurement

Bought-out component procurement

New vendor identification and development

Supplier manufacturing capability assessment

Competitive sourcing

Costing and commercial negotiation

Cost reduction / cost-saving initiatives

Alternate supplier development

Supplier QCD performance

On-time material availability

Procurement lead-time reduction

Purchase price variance / cost optimization

Supplier relationship management