Deputy Manager Procurement (Industrial Services)

Purpose of the job:

To support and execute the sourcing of Services related to HR/Admin of all the existing and upcoming plants to ensure efficiency and cost-effectiveness of the procurement process within the organization. Contracting for HR/Admin / Security services required at manufacturing locations including offices, Vendor management & vendor development.

He / She will be handling total annual EPA worth Rs.100 Cr.

Job Description:

• Procurement of Services related to HR/Admin for all manufacturing locations and offices Services for all locations .
• Ensure un-interrupted service support to plant locations by ensuring timely action/ contract renewals and collaboration with all users with customer service mindset.
• Periodical review of pending PRs, Contracts and Service calendar to achieve 100% PSA.
• Checking & approving all orders pertaining to plants & offices as per SOP on a daily basis for timely release and ensure correctness in PO terms and process.
• Adherence to Procurement Policy and SOA and ensure effective monitoring.
• Making procurement decisions, determining appropriate methods of procurement and performing cost benefit analysis.
• Collaborate with users for selection of appropriate vendors on case to case basis and advice buyers accordingly for performing RFQ & Bidding process.
• Perform effective RFQ process to ensure competitive bidding. Discuss with N+1 on high value cases prior to performing auctions for his input and consent.
• Coordinate with senior management for PO approvals (send brief note on mail for such orders on a case to case basis).
• Cost optimization: Negotiation with a defined strategy to achieve bottom line savings wherever possible and explore alternate ways to achieve the same.
• Audit compliance: Ensure data availability to the audit team as per schedule. Support in making management replies for audit observations.
• HR/IR compliance: Coordinate with plant HR for inputs related to statutory compliance, state minimum wages notifications etc.
• Vendor management: New vendor development using market intelligence and industries references.
• Measuring vendor performance using vendor pre-assessment and post evaluation process.
• Resolve vendor issues, grievances and appeals in coordination with users & accounts.
• Encourage team to maximize usage of digital platform (Ariba / E Auction) as much as possible to bring in transparency in process.
• Discussion with users for their future budget allocation / plans / way forward to prepare in advance for any requirements and improve service levels.
• Discuss / coordinate & seek guidance from IDT for compliance on GST. Coordinate with vendors to ensure GST compliance on case to case basis.
• Customer centricity: Periodic visits to all plant locations to strengthen collaboration and eliminate the issues, if any to improve service level.
• Benchmarking: Ensure internal (within plants) & external benchmarking (using market intelligence & references) to the possible extent for key contracts & services.
• Ensure Legal validation of eligible orders as an when required to ensure compliances and adherence to legal and statutory requirements as applicable for various contracts