Deputy Manager/Manager - SCM (Non-Medical Procurement)

To manage end-to-end non-medical procurement operations at the Central Purchase Unit (CPU) spanning Capex/Opex, projects, engineering maintenance, biomedical equipment, marketing, IT and manpower categories — ensuring timely and cost-effective sourcing, strong vendor management, budgetary control, compliance and support to business and project timelines.

Key Responsibilities

Capex & Opex Procurement

• Plan and execute procurement of capital equipment, furniture, fixtures and general operating supplies across units.
• Prepare and evaluate comparative statements, negotiate pricing and finalize purchase orders within approved budgets.
• Coordinate with user departments and finance for budget adherence, approvals and capex tracking.
• Ensure procurement timelines are aligned with project go-live and operational requirements.

Project Procurement & Coordination

• Support new hospital/facility set-up and expansion projects with timely procurement of equipment, materials and services.
• Coordinate with project teams, contractors and consultants to align procurement schedules with project milestones.
• Track long-lead items and escalate risks to project timelines proactively.
• Maintain documentation for project procurement in line with audit and statutory requirements.

Engineering & Maintenance Procurement

• Procure spares, consumables, AMC/CMC contracts and services required for facility and equipment upkeep.
• Coordinate with engineering/maintenance teams to ensure uninterrupted availability of critical spares and services.
• Evaluate and empanel vendors for maintenance contracts and monitor service-level performance.

Biomedical Equipment Procurement

• Manage procurement of biomedical/medical equipment (non-pharmacy) including specification finalization, vendor evaluation and commercial negotiation.
• Coordinate installation, commissioning and warranty/AMC follow-up with biomedical engineering teams.
• Ensure regulatory and quality compliance in biomedical equipment sourcing.

Marketing Procurement

• Procure marketing collaterals, branding materials, events and promotional requirements cost-effectively.
• Manage vendor empanelment and service quality for print, digital and event-related procurement.

IT Procurement

• Procure IT hardware, software licenses, networking equipment and related services.
• Coordinate with the IT team on specifications, warranty/AMC terms and vendor SLAs.

Manpower Procurement

• Manage sourcing and empanelment of manpower/contract staffing agencies for outsourced roles.
• Negotiate commercial terms, monitor service levels and ensure compliance with statutory requirements (PF/ESIC/labour law).
• Review manpower cost trends and drive cost optimization initiatives.

Vendor Management & Cost Optimization

• Develop and manage a reliable vendor base across all non-medical procurement categories.
• Negotiate rates, payment terms and contracts to optimize total cost of ownership.
• Conduct periodic vendor performance evaluation and rationalize the vendor base.
• Identify and drive cost-saving initiatives across categories.

Process Standardization & Automation

• Standardize non-medical procurement processes and SOPs across units for consistency and control.
• Drive automation of procurement workflows (PR-to-PO, approvals, GRN) through ERP/system tools.
• Maintain and govern vendor master, item master and system-level controls at the CPU.
• Identify opportunities to digitize and simplify procurement processes across categories.

Analysis & MIS

• Consolidate and analyze spend across units by category, vendor and business unit.
• Track purchase price variance and report cost-saving/budget performance against targets.
• Maintain vendor performance scorecards covering delivery, quality and pricing across categories.
• Benchmark rate contracts across units to identify and correct pricing inconsistencies.
• Prepare MIS/dashboards for management on open POs, pending GRNs, ageing and budget utilization.

Audit & Compliance

• Ensure procurement processes comply with company policy, delegation of authority (DOA) and statutory requirements.
• Maintain complete documentation for the procure-to-pay trail — quotations, comparative statements, approvals and contracts.
• Coordinate with internal/statutory auditors and ensure timely closure of audit observations.
• Conduct periodic self-audits of purchase files across units ahead of external audit.
• Ensure statutory compliance (GST, TDS, labour law, insurance) and adherence to vendor empanelment and conflict-of-interest policy.
• Track contract renewals, expiries and SLA/penalty clause enforcement across categories.

Team & Stakeholder Management

• Lead, guide and develop the non-medical procurement team across categories.
• Set KRAs, monitor performance and build team capability.
• Partner with Head – SCM and cross-functional stakeholders (Engineering, IT, Marketing, HR, Projects, Finance) to align procurement with business priorities.

Key Deliverables

• Timely procurement and delivery across Capex/Opex, projects, engineering, biomedical, marketing, IT and manpower categories.
• Achievement of cost-saving and budget-adherence targets.
• Reliable, well-performing vendor base with improved service levels.
• Zero/minimal disruption to project timelines and operational continuity due to procurement delays.
• Full compliance with procurement policy, statutory norms and audit requirements; zero repeat audit observations.
• Standardized SOPs and automated workflows implemented across units.
• Accurate and timely MIS/spend analysis delivered to Head – SCM and management.
• Strong team performance and stakeholder satisfaction.