Deputy Manager - Indirect Purchase

Position : Deputy Manager - Indirect Purchase

Location : Tiruppur

Description:

Responsible for managing procurement operations for indirect materials including machinery spares, admin items, and EDP-related requirements, ensuring timely execution of Procure-to-Pay (P2P) activities in line with business needs and budgets.

This role ensures that indirect procurement activities are carried out with process discipline, cost control, and proper prioritisation, thereby supporting business operations, infrastructure requirements, and organisational needs without delays or budget overruns.

Key Accountability Statement

Procure to Pay (P2P) Process Compliance

• Ensure end-to-end compliance with Procure-to-Pay (P2P) process for all indirect procurement activities including PR validation, PO processing, follow-up, receipt, invoice coordination, GRN and Payments
• Monitor PR to PO conversion timelines and ensure procurement requests are processed without delays or backlog.
• Ensure all procurement transactions are executed as per defined approval systems, documentation standards, and process requirements.
• Maintain proper tracking of all procurement activities and ensure system updates are accurate and timely.
• Avoid deviations from defined processes and ensure discipline in execution across all indirect procurement activities.

Budget Adherence and Cost Control

• Ensure all indirect procurement activities are carried out within approved budgets and cost limits.
• Monitor spend against budget and highlight deviations with proper justification and approvals.
• Ensure cost-conscious decision-making while meeting business requirements and timelines.
• Track spend trends across categories such as spares, admin items, and EDP requirements.
• Support cost control initiatives by identifying opportunities for optimisation and efficient spend management.

CAPEX and AMC Fulfilment

• Ensure timely procurement and execution of CAPEX requirements including machinery, equipment, and infrastructure-related purchases.
• Manage AMC-related procurement activities ensuring timely renewal and continuity of services.
• Coordinate closely with user departments to clearly understand requirements and ensure effective execution of CAPEX and AMC plans. Conduct direct visits to units and hold weekly meetings whenever necessary to gain better clarity on needs and ensure proper alignment in execution.
• Track progress of CAPEX and AMC activities and ensure completion within defined timelines.
• Maintain documentation and approvals related to CAPEX and AMC procurement for control and audit purposes.

Procurement Tracking and Follow up Control

• Maintain visibility on all open indirect procurement requirements and ensure timely follow-up with suppliers.
• Track pending orders, commitments, and delays, and take corrective actions to ensure timely delivery.
• Ensure follow-up discipline is maintained across the team to avoid last-minute escalations.
• Coordinate with suppliers and internal teams to resolve issues affecting procurement timelines.
• Ensure proper tracking systems are followed for better visibility and control.

Process Discipline and Documentation Control

• Ensure all indirect procurement activities are supported with proper documentation including PR, PO, invoices, and related records.
• Maintain accuracy and completeness in documentation to meet audit and compliance requirements.
• Ensure system data is updated regularly and reflects actual procurement status.
• Avoid informal procurement practices and ensure adherence to defined processes.
• Support audit requirements by maintaining proper records and documentation discipline.

Knowledge, Skills, and Experience

Acceptable proficiency/threshold education, qualifications, training, and experience are necessary to enable the jobholder to perform the job fully and effectively.

Qualification

• Graduate/Postgraduate degree in Supply Chain, Operations, Engineering, or Business Administration.

Relevant experience (Type/ Nature and years of relevant experience required to execute the role)

• 6.12 years of experience in procurement operations with exposure to indirect material handling in a manufacturing environment.

Threshold skills and capabilities required to execute the role

Knowledge

• Procure-to-Pay (P2P) process (PR, PO, Invoice cycle)
• Indirect procurement categories (spares, admin, EDP items)
• CAPEX procurement processes
• AMC handling and vendor coordination
• Vendor follow-up and delivery tracking
• Budget tracking and cost control methods
• ERP systems and procurement tools
• Documentation and compliance requirements
• Coordination with user departments
• Issue handling and escalation management
• Basic understanding of vendor performance
• Procurement planning and prioritization

Skills

• Decision making
• Negotiation skills
• Cost management
• Stakeholder management
• Cross functional coordination
• Problem solving
• Team management
• Planning and prioritization
• Communication skills
• Data analysis
• Process orientation
• Diplomatic Approach

Key Performance Indicators:

Procurement cycle time and responsiveness, Budget adherence and cost control, Timely execution of CAPEX and AMC activities, On-time delivery of indirect materials, P2P process compliance, Reduction in procurement delays and escalations, Team productivity and workload efficiency, Accuracy of documentation and system updates.

Interested candidates kindly share your updated resume to: [email removed]