Deputy Manager - HR Compliance

Job Summary

We are seeking an experienced and knowledgeable HR Labour Compliance Assistant/Deputy Manager to join our team HR Compliance Team in India. The ideal candidate will bring over 10 years of hands-on experience in labour compliance, a deep understanding of Indian labour laws, and a passion for fostering a fair, ethical, and compliant workplace. This position reports to the Head of Statutory Compliance.

Responsibilities

• Statutory Compliance & Advisory: Act as the subject matter expert on Indian labour laws affecting the IT/ITES sector (including but not limited to: Factories Act, Shops & Establishments Act, Contract Labour (Regulation & Abolition) Act, Payment of Wages Act, Minimum Wages Act, Payment of Gratuity Act, EPF & Miscellaneous Provisions Act, Employees State Insurance Act, Maternity Benefit Act, Sexual Harassment of Women at Workplace Act, Industrial Disputes Act, Apprentices Act).
• Monitor, interpret, and communicate changes in labour legislation and assess their impact on business operations.
• Offer expert guidance and recommendations to HR partners, management, and employees on all matters of labour compliance.
• Draft, review, and update HR policies, procedures, and employee handbooks to ensure alignment with statutory requirements.
• Audits & Inspections: Conduct regular internal audits of HR practices, records, and systems for compliance assurance. Coordinate and manage external audits and inspections by authorities such as the Labour Department, EPF, and ESI. Effectively respond to and resolve queries or issues raised during audits or inspections.
• Contract Labour Management: Oversee compliance in contract labour engagement, including contractor due diligence, documentation, and statutory remittances. Ensure proper licensing and registration for contractors and the establishment as needed.
• Statutory Filings & Record Keeping: Ensure timely and accurate submission of statutory filings, returns, and reports to government agencies. Meticulously maintain records of all compliance documentation, including licenses, registrations, challans, and inspection reports.
• Risk Management & Mitigation: Identify potential compliance risks and develop effective mitigation strategies. Handle labour disputes, grievances, and disciplinary matters in accordance with legal requirements. Liaise with legal counsel on complex labour law issues and litigation as needed.
• Training & Awareness: Develop and deliver training for HR teams, managers, and employees on compliance, ethics, and workplace policies. Promote a culture of compliance and ethical conduct across the organization.
• Stakeholder Management: Collaborate with internal stakeholders (HR, Finance, Legal, Operations) and external partners (regulatory authorities, consultants, legal advisors). Build and maintain strong relationships with regulatory bodies and agencies.
• Additional Responsibilities: Minimum 10 years of progressive experience in HR Labour Compliance, with significant exposure to the IT/ITES sector in India. Demonstrated success in handling complex compliance issues, government inspections, and audits.

Qualifications

• Education: Major: Law/Labour Compliances
• Degree: Bachelor Master
• Licenses/Certificates: Professional Certification in Labour Compliances
• Work Experience: 10 Years of Relevant Work Experience

Skills and Competencies

• Comprehensive, up-to-date knowledge of central and state Indian labour laws
• Strong analytical and problem-solving skills
• Excellent written and verbal communication skills; ability to explain legal concepts clearly
• Meticulous attention to detail in documentation and compliance checks
• High ethical standards and professional integrity
• Proactive, self-driven, and capable of managing multiple projects independently
• Effective negotiation and influencing skills
• Proficiency in HRIS and compliance management software

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.