Deputy Manager-Contracts

Role & responsibilities

1. Contract Administration

• Manage the complete lifecycle of the main contract, subcontract, and work orders.
• Review and interpret contract conditions, specifications, BOQ, drawings, and contractual obligations.
• Ensure compliance with contractual terms, milestones, deliverables, and notice requirements.
• Maintain proper records of contractual correspondence, instructions, approvals, and commitments.
• Coordinate with Project, Planning, Engineering, Billing, Procurement, and Finance teams on contractual matters.

2. Claims & Variations

• Identify and evaluate contractual claims, variations, additional works, and extension-of-time (EOT) requirements.
• Prepare and submit claims related to delays, changes in scope, unforeseen conditions, additional quantities, disruption, and other contractual events.
• Assess entitlement and maintain supporting documentation for claims.
• Monitor approval and settlement of claims and variations with the Client/Consultant.
• Support preparation of detailed EOT and prolongation cost claims.

3. Tunnel-Specific Contract Management

• Handle contractual issues associated with NATM / conventional tunnelling, hydro tunnels, road tunnels, railway tunnels, shafts, caverns, and underground structures.
• Manage contractual implications arising from unforeseen geological conditions, rock classes, groundwater, geological variations, tunnel supports, excavation methodology, and additional support requirements.
• Review contractual impact of changes in excavation/support methodology, instrumentation, grouting, dewatering, ventilation, mucking, and other tunnel-related activities.
• Coordinate with technical and construction teams to establish contractual entitlement based on site conditions and records.

4. Commercial Management

• Monitor project costs, contractual commitments, variations, and commercial exposure.
• Review subcontractor bills, measurements, rate analysis, and contractual deductions.
• Ensure timely certification and recovery of payments from the Client.
• Monitor subcontractor claims, variations, and commercial settlements.
• Support project management in maintaining profitability and minimizing contractual risks.

5. Contractual Correspondence

• Draft and review contractual letters, notices, responses, and submissions to the Client/Consultant.
• Ensure timely submission of contractual notices within specified time limits.
• Maintain a proper correspondence and notice register.
• Review communications from the Client/Consultant and advise the Project Head on contractual implications.

6. Delay & EOT Management

• Coordinate with the Planning team for delay analysis and preparation of EOT claims.
• Identify delays attributable to Client, Consultant, statutory authorities, design changes, site conditions, approvals, or other external factors.
• Maintain contemporaneous records supporting delay and disruption claims.
• Review project schedules and assess contractual impact of delays.

7. Subcontract Management

• Prepare/review subcontract agreements, work orders, amendments, and commercial terms.
• Monitor subcontractor performance against contractual requirements.
• Handle subcontractor claims, variations, disputes, and payment-related issues.
• Ensure back-to-back contractual provisions are appropriately incorporated wherever applicable.

8. Risk & Dispute Management

• Identify contractual and commercial risks and recommend mitigation measures.
• Maintain a Contract Risk Register.
• Support management in negotiation and settlement of contractual disputes.
• Coordinate with legal/management teams for arbitration, adjudication, or other dispute-resolution proceedings when required.

Key Deliverables

• Effective contract administration and compliance.
• Timely submission and recovery of contractual claims.
• Successful management of variations and EOT claims.
• Reduction of contractual and commercial risks.
• Timely resolution of Client and subcontractor contractual issues.
• Proper documentation and protection of the company's contractual rights and entitlements.