Deputy Manager - Administration

About Business

JOB DESCRIPTION

Adani Group: Adani Group is a diversified organisation in India comprising 10 publicly traded companies. It has created a world class logistics and utility infrastructure portfolio that has a pan-India presence. Adani Group is headquartered in Ahmedabad, in the state of Gujarat, India. Over the years, Adani Group has positioned itself to be the market leader in its logistics and energy businesses focusing on large scale infrastructure development in India with O & M practices benchmarked to global standards. With four IG rated businesses, it is the only Infrastructure Investment Grade issuer in India.

Ports & SEZ: Over the past few years, we have evolved from a traditional port operator to a leading integrated ports services provider. As the largest port organization for the past two decades, we offer a wide range of services including cargo handling, container terminal operations, logistics, port infrastructure development, and maintenance. Our expertise extends to multimodal transport solutions, customs clearance, port security, and environmental sustainability, positioning us as a key player in global trade and logistics.

Job Purpose: The Team Member - Administration assists in managing policies, facilities, and resources to ensure compliance, streamline processes, and support budget management for organizational growth and productivity.

Responsibilities

Office Operations Management:

Manage administrative functions for efficient office operations, including housekeeping and cleaning processes.

Logistics Coordination

Arrange transport for employees, equipment, and materials. Maintain records of vehicle usage, fuel, and maintenance.

Resolve any transportation-related issues or delays in a timely and efficient manner

Service Coordination

Support management of administrative services to ensure cost-effectiveness, efficiency, and adherence to Group standards.

Inventory And Procurement

Oversee office supplies, equipment inventory, and procurement.

Employee Onboarding

Assist in onboarding new employees by preparing workspaces and equipment

Vendor Coordination

Coordinate office maintenance and repairs with external vendors.

System Management

Knowledge for SAP

Documentation & Reporting

Prepare reports, presentations, and other administrative documents.

Cafeteria And Visitor Management

Manage cafeteria, food arrangements, visitor management, and handle billing, payments, and MIS.

Facility Cleanliness

Ensure building cleanliness and order, assign duties, inspect work, address complaints, and take corrective action..

Contractor Supervision

Supervise and monitor contractor performance.

Coordinate with contractors for contract labor compliance documentation.

Monitor contractor manpower deployment and gate pass compliance.

Service Improvement

Recommend service improvements, evaluate personnel needs, and schedule shifts and cleaning duties.

Accommodation Assistance

Assist in managing company accommodation, including booking arrangements and maintenance.

Compliance Assistance

Support compliance monitoring to ensure adherence to legal and regulatory standards and minimize organizational risk

Training And Development

Conduct training for cleaning supervisors on policies, procedures, and equipment maintenance.

Digital Mindset

Overview of digital, AI and other emerging technologies and the ability to proactively identify opportunities through new age technologies and enhance business outcomes to maintain a competitive edge.

Key Stakeholders - Internal

Department Heads, Human resources

Direct reports

Key Stakeholders - External

Regulatory Agencies, Service Providers, Suppliers

Qualifications

Educational Qualification: Graduate

Experiences: Minimum of 05 + years work experience in overall Site admin related jobs – Guesthouse, Vehicle & Vendor Management, Bill processing, employee engagement activities. labour law & other related statutory knowledge.

Good multitasking skills, accuracy and attention to details. Open to learning with a positive attitude and work in a team environment. Demonstrate teamwork and customer service skills. Should be from Marine or Infrastructure companies.