Deputy Human Resource Manager

Role & responsibilities

Key Responsibilities

1. Talent Acquisition & Onboarding

• Manages end-to-end recruitment for teaching staff and non-teaching personnel, complying with governing bodies, or other applicable institutional norms.
• Sources high-quality educational talent through job portals, academic networks, campus placements, and employee referrals.
• Conducts initial screenings, schedules panel interviews with deans / department heads, and coordinates teaching demonstrations.
• Manages the complete onboarding process, including background verification, credential authentication, induction, and campus orientation.

2. HR Operations & Lifecycle Management.

• Oversees the physical and digital maintenance of employee personal files and HR databases.
• Executes end-to-end payroll processing inputs, coordinating attendance, leaves, shift tracking, biometric logs, and salary adjustments.

3. Performance Management System (PMS)

4. Statutory Compliance & Audits.

• Ensures strict adherence to central and state labor laws, including PF, ESI, PT, and Gratuity.
• Oversees compliance documentation required by educational regulatory authorities and accreditation bodies (e.g., University, Councils).
• Addresses employee grievances and coordinate disciplinary proceedings, inquiry committees, and compliance documentation under institutional policies (including POSH regulations).

5. Training, Employee Engagement & Culture.

• Conducts Training Need Analysis (TNA) to organize Faculty Development Programs (FDPs) and skill enhancement workshops for non-teaching staff.
• Coordinate institutional events, festivals, staff wellness programs, and team-building exercises to foster employee motivation and retention.
• Drives internal communications regarding policy updates, dynamic leave structures, and institutional announcements.

Preferred candidate profile

• Education: MBA / PGDM in Human Resources.
• Experience: 4 to 8 years of core experience in HR operations. Prior experience working within a university, college, or educational trust is highly preferred.
• Legal Knowledge: Deep familiarity with Indian statutory compliance, labor laws, and educational regulatory frameworks.

Key Skills & Competencies

• Technical Skills: Hands-on experience operating specialized HRMS, payroll tools, and advanced MS Office (specifically Excel and PowerPoint).
• Communication: Exceptional verbal and written English communication skills; the ability to communicate fluently.
• Interpersonal Skills: Empathy balanced with assertiveness; strong conflict-resolution capabilities suitable for an academic ecosystem.