Deputy Administration Manager

Role & responsibilities

To ensure smooth and efficient administration operations by managing facilities, vendor relationships, asset management, office infrastructure, statutory compliance, and employee support services, thereby enabling uninterrupted business operations.

• Oversee day-to-day administrative operations across branches/offices.
• Ensure proper maintenance of office premises, equipment, furniture, and utilities.
• Manage housekeeping, security, and office support services.
• Identify, evaluate, and onboard vendors/service providers.
• Monitor service quality and compliance with agreed SLAs.
• Negotiate contracts and control administration-related costs.
• Maintain records of company assets and inventories.
• Ensure timely procurement, issuance, transfer, and disposal of assets.
• Conduct periodic physical verification of assets.

Procurement & Cost Control

• Manage procurement of office supplies and consumables.
• Ensure budget adherence and optimize administrative expenses.
• Process and verify vendor invoices and payments.

Compliance & Documentation

• Ensure adherence to company policies and statutory requirements.
• Maintain administration records, contracts, licenses, and agreements.
• Support internal and external audits.
• Coordinate travel, accommodation, and logistics arrangements.
• Ensure availability of workplace facilities and employee amenities.
• Address administration-related employee concerns promptly.

Safety & Security

• Implement workplace safety and security standards.
• Coordinate emergency preparedness and business continuity activities.
• Monitor access control and security systems

Preferred candidate profile

Graduate in any discipline.

• 4+ years of experience in Administration, Facilities Management, or Corporate Services.
• Experience in managing multiple locations/branches preferred