Data Entry Operator

Role & responsibilities

Job Summary

We are looking for a Purchase & Sales Support Executive to support day-to-day purchase activities, sales coordination, vendor/customer communication, documentation, and order processing. The candidate will coordinate with Purchase, Sales, Stores, Production, Accounts, and suppliers/customers to ensure smooth and timely operations.

Key Responsibilities

Purchase Support

• Prepare and process purchase orders (POs) as per approved requirements.
• Coordinate with suppliers for quotations, prices, delivery schedules, and order status.
• Follow up with vendors for timely delivery of materials.
• Maintain purchase records, vendor details, quotations, and related documents.
• Compare quotations and prepare purchase comparison statements.
• Coordinate with Stores regarding material receipt and pending deliveries.
• Support vendor development and maintain supplier communication.
• Follow up on pending/short/excess material deliveries and discrepancies.

Sales Support

• Prepare sales quotations, sales orders, and related documents.
• Coordinate with customers regarding orders, delivery schedules, and product requirements.
• Follow up with the Sales Team, Production, Stores, and Dispatch for timely order execution.
• Maintain customer order records and provide regular order-status updates.
• Coordinate with Accounts for invoices, payments, and other sales-related documentation.
• Handle customer queries and ensure timely communication and follow-up.

General Responsibilities

• Maintain accurate MIS reports for purchase and sales activities.
• Update ERP/system records related to purchase and sales transactions.
• Prepare daily/weekly/monthly reports as required by management.
• Coordinate between internal departments to resolve operational issues.
• Ensure proper filing and documentation of purchase and sales records.
• Perform other duties assigned by the reporting manager.

Required Skills

• Good communication and coordination skills.
• Good knowledge of MS Excel, MS Word, and email communication.
• Basic knowledge of ERP/SAPsoftware systems.
• Good follow-up and negotiation skills.
• Ability to maintain records and prepare reports.
• Good organizational and time-management skills.
• Ability to work effectively with vendors, customers, and internal departments.

Key Performance Areas (KPI)

• Timely processing of purchase and sales orders.
• Vendor/customer follow-up and coordination.
• Timely delivery and order status tracking.
• Accuracy of documentation and ERP entries.
• Timely preparation of MIS and reports.
• Effective coordination with internal departments.