Data Entry Operator And Office Assistant

Job Description

We are looking for an experienced and detail-oriented Data Entry Operator who has strong knowledge of data entry in software/ERP systems, Microsoft Word, Microsoft Excel, and office documentation.

The candidate will be responsible for maintaining accurate company records, entering and updating data in different software systems, preparing documents, and ensuring proper organization of digital records.

Key Responsibilities

• Perform accurate and timely data entry in company software/ERP/online portals.
• Enter, update, verify, and maintain records in various software systems.
• Prepare and format professional documents using Microsoft Word.
• Maintain records and reports using Microsoft Excel.
• Handle large volumes of data with a high level of accuracy.
• Cross-check entered data with source documents and identify discrepancies.
• Maintain proper digital files, folders, and document records.
• Update client, project, employee, work order, billing, training, and other operational data as assigned.
• Convert information received through PDF, Word, Excel, email, or physical documents into structured records.
• Prepare letters, reports, tables, formats, and other office documentation.
• Perform regular data validation and correction of incomplete or incorrect entries.
• Coordinate with different departments for collection and updating of required information.
• Maintain confidentiality of company, employee, and client information.
• Ensure assigned data-entry work is completed within deadlines.

Required Skills

• Excellent Data Entry & Typing Skills
• Microsoft Word Good/Advanced Knowledge
• Microsoft Excel Good Working Knowledge
• Experience in Software / ERP / CRM Data Entry
• Good knowledge of document formatting
• PDF to Word/Excel data conversion
• Email and internet handling
• File and folder management
• Good numerical and written-data accuracy
• Ability to identify duplicate, missing, or incorrect records
• Strong attention to detail
• Ability to work with large volumes of data

Candidate Profile

We are specifically looking for candidates who have previous professional experience as a Data Entry Operator, Computer Operator, Back Office Executive, MIS/Data Entry Executive, or similar role.

The candidate should be comfortable working on multiple software platforms and company portals and should be able to understand new software quickly.

Accuracy, speed, discipline, and confidentiality are essential for this position.

Preferred Qualifications

• Graduate / Diploma / Relevant Computer Qualification
• Minimum 2 years of relevant da ta entry or back-office experience
• Good command of MS Office
• Previous experience working with ERP/CRM/business software will be preferred