Data & Automation Executive

❖ Job Title

Data & Automation Executive

❖ Location:

This position is permanently remote, allowing you to work from anywhere.

❖ Employment Type

Full-time

❖ About ScaleX Media

ScaleX Media is a performance marketing agency for coaches, creators, and trainers, helping our clients scale exponentially and profitably. We work with top trainers and coaches across the industry and manage over ₹15 crores/month in ad spend. We are growing at 2X pace.

We are currently a team of 200+ fun-loving professionals, including performance marketers, graphic designers, video editors, copywriters, and leadership team members from across the country. We all work towards one shared mission —

Disrupting education by helping meaningful coaches reach more people.

❖ Why Are We Hiring for This Position

We are looking for a detail-oriented and execution-focused Data & Automation Executive to support our daily business operations through automation workflows, data management, dashboards, and process execution.

This role is ideal for someone who enjoys working with systems, solving operational challenges, and driving efficiency through tools and automation.

❖ What Does the Ideal Candidate Look LikeExperience:

Hands-on experience in managing operational workflows, data processes, automation systems, or cross-functional coordination.

Technical Expertise

• Strong proficiency in Google Sheets / Excel
• Basic understanding of automation tools such as Pabbly, Zapier, Make, or similar platforms
• Familiarity with digital business tools and workflows
  
  

Analytical Mindset

• Strong logical thinking and problem-solving ability
• Ability to identify data inconsistencies and operational inefficiencies
  
  

Organizational Skills

• Highly detail-oriented and process-driven
• Ability to manage multiple tasks efficiently
  
  

Collaboration Ability

• Comfortable working cross-functionally with multiple teams
• Strong communication and coordination skills
  
  

❖ Roles & Responsibilities:1. Automation Execution & Maintenance

• Build and maintain automation workflows using tools like Pabbly, Zapier, Make, or similar platforms
• Monitor automations regularly to ensure smooth functioning
• Troubleshoot workflow errors and resolve issues promptly
• Test automation setups before deployment
• Ensure accurate data flow between integrated systems
• Data & Spreadsheet Operations
• Maintain and update operational spreadsheets and trackers
• Clean, organize, and validate incoming data
• Create and manage formulas, reports, and structured data systems
• Ensure data accuracy, consistency, and reliability
• Dashboard & Reporting Support
• Update business dashboards with the latest data
• Generate periodic operational and performance reports
• Verify data accuracy before reporting
• Support dashboard creation and continuous improvement
• Process Execution & Coordination
• Execute daily operational workflows based on defined SOPs
• Ensure timely completion of assigned operational tasks
• Coordinate with teams to resolve process-related issues
• Maintain documentation of executed processes
• Operational Issue Identification
• Identify automation failures, data mismatches, or process bottlenecks
• Proactively flag operational issues
• Escalate complex problems to senior team members
• Tool & System Support
• Assist in setting up and maintaining operational tools
• Support system integrations and configurations
• Help team members with tool usage and troubleshooting
• Documentation & Process Support
• Maintain SOPs and operational documentation
• Document new workflows and automation setups
• Ensure operational knowledge is properly recorded
  
  

❖ Required SkillsMust Have

• Strong proficiency in Google Sheets / Excel
• Logical and analytical thinking
• High attention to detail
• Process-oriented mindset
• Basic understanding of automation tools
  
  

Good To Have

• Experience with automation platforms (Pabbly, Zapier, Make, etc.)
• Basic knowledge of data handling and reporting
• Familiarity with CRM or business tools
• Documentation and SOP creation skills
  
  

❖ Tools You'll Use:Communication & Collaboration

WhatsApp, Slack, Google Workspace (Gmail, Meet, Docs, Sheets, Calendar)

Data Management & Reporting

Google Sheets, Google Forms — data cleaning, reporting, dashboard creation, and formula-based automation

Automation & Workflow Systems

Pabbly, Zapier, Make, and other automation platforms for lead flows, reporting, alerts, and system integrations

WhatsApp Business API & Messaging Platforms

AiSensy, WATI, Gallabox, Interakt, and similar platforms

CRM & LMS Tools

Customer Relationship Management (CRM) systems and Learning Management Systems (LMS)

Webinar & Event Platforms

Zoom, EverWebinar, and other webinar tools

Payment Gateways & Integrations

Razorpay, PayU, Instamojo, and other payment systems

Website & Funnel Platforms

Hostinger, TagMango, and related landing page & funnel tools

❖ What Do You Get

• Competitive salary
• Career growth, appraisals, and benefits
• Health cover
• Work from anywhere
• A high-standard, fun-loving, collaborative, and growth-focused environment
  
  

❖ This Role May Not Be Suitable If

• You are not comfortable working with new tools and systems
• You are unwilling to collaborate across teams or handle multiple responsibilities
• You are not comfortable with the working arrangements mentioned in the Google Form description.
  
  

Skills: zapier,automation,google sheets,data management,automation workflows