Crew Assistant

Location: Airoli, Navi Mumbai
Employment Type: Full-Time
Department: Crewing

Job Summary:

We are looking for a Crewing Administrative Assistant to support the crewing department in day-to-day administrative and coordination activities. The ideal candidate should have good communication skills, strong coordination abilities, and experience in documentation, scheduling, and record management.

Role & responsibilities

• Following up on general correspondence;
• Maintaining the company designated Data system;
• Scheduling and coordinating seafarers interviews;
• Scheduling and coordinating seafarers briefings;
• Printing Seafarer Employment Agreements, when requested;
• Applying for different flag state documents;
• Checking and forwarding of mail to the vessels;
• Maintaining of records and documents;
• Being adequately conversant with the Companys Management System;
• Implementing effectively the Companys Management System;
• Contributing to the development of new or the amendment of existing procedures;
• Promoting and supporting efforts for continual improvement;
• Any other special tasks as may be assigned.

Preferred candidate profile

• Graduate in any discipline
• Experience in Administration, HR Coordination, Documentation, Back-office Operations, or Shipping/Crewing industry preferred
• Good command of English (written and verbal)
• Strong coordination and follow-up skills
• Good computer knowledge, especially MS Excel, MS Word, and Outlook
• Strong organizational and multitasking abilities
• Attention to detail and documentation accuracy
• Ability to work in a fast-paced environment

Preferred Experience:

• 13 years of experience in Administration / HR Coordination / Documentation / Shipping Industry preferred

Key Skills:

• Administrative Support
• Coordination & Scheduling
• Documentation Management
• Interview Coordination
• Email Communication
• Record Maintenance
• MS Office
• Follow-ups & Coordination