Cost & Tendering Executive

JOB PURPOSE:

The Cost and Tendering Executive supports DIFM's facilities management business across the UAE by providing supervisory oversight of hard and soft service costing, verifying AMC and On-call costing accuracy, compiling tender submissions, and sending a weekly costing and tendering analysis to senior management from the Kochi back office. 

KEY RESPONSIBILITIES:

• Track FM tender opportunities across UAE government and private-sector portals, and maintain an updated tender pipeline register.

• Provide supervisory oversight of cost estimations for hard services (MEP, civil, HVAC) and soft services (cleaning, pest control, landscaping, manpower), coordinating and validating inputs from site and technical teams (hands-on technical costing is not required).

• Oversee AMC (Annual Maintenance Contract) and On-call service costing, verifying that inputs and calculations are accurate before finalisation.

• Develop pricing models covering labour, material and subcontractor rates, overheads and margin, in line with DIFM's costing framework.

• Compile technical and commercial bid documents, ensuring completeness against tender terms and submission deadlines.

• Coordinate with Operations, Procurement and Business Development teams in Abu Dhabi and Dubai to gather site-specific data and vendor quotations for costing.

• Benchmark rates against historical bids and market data to support competitive, realistic pricing.

• Prepare and circulate a weekly costing and tendering analysis report to senior management.

• Maintain records of submitted tenders and outcomes, and support cost workings for contract renewals and rate revisions.

• Ensure tendering documentation complies with DIG's internal SOPs and applicable UAE regulatory requirements. 

KEY PERFORMANCE INDICATORS:

• On-time submission rate and win/conversion rate for tenders.

• Costing accuracy across AMC, On-call and tendered scopes, and timeliness of the weekly management report. 

QUALIFICATIONS AND EXPERIENCE:

• M.Com in Finance and Cost, or MBA in Project Management with a tendering background.

• Polytechnic Diploma or Bachelor's Degree in Engineering with a costing and tendering background are also considered.

• 3 to 6 years of experience in cost estimation, tendering or commercial support, preferably within facilities management, construction or contracting.

• Prior exposure to UAE or Gulf market FM tendering practices preferred, with experience preparing BOQs and commercial bid packages.

SKILLS AND COMPETENCIES:

• Strong analytical ability to review and validate costing inputs from site and technical teams, with close attention to detail. • Working knowledge of FM service scopes (hard and soft services), AMC and On-call costing structures. • Advanced MS Excel skills and ability to prepare clear, concise weekly analysis for senior management. • Clear written and verbal communication for cross-location coordination with UAE-based teams under tight deadlines.