Corporate Sales Support Coordinator

Job Description:

We believe in bold ideas, diverse perspectives, and the drive to transform knowledge into impact. Here, your curiosity fuels progress, your voice shapes innovation, and your ambition helps redefine what’s possible within science and learning. We are a culture that obsesses over impact, challenges, and drives what’s next to power infinite possibilities for our customers, colleagues and society at large.

About the Role:

The Corporate Sales Support Coordinator plays a critical role in supporting the Corporate Sales team by managing order processing, billing, reporting, and customer support activities across US markets. This position ensures accurate and timely processing of print and digital sales orders, supports revenue recognition, and delivers a positive customer experience through responsive service and strong attention to detail. The role is suited to an intermediate‑level professional who is building depth in sales operations, order management, and customer service within a structured, compliance‑driven environment.

Key Responsibilities:

Order Management & Billing Support Enter and manage corporate sales orders (print and digital) accurately and in a timely manner.

Support month‑end invoicing processes, including adherence to billing instructions and deadlines.

Ensure all required billing and compliance documentation is uploaded and maintained in systems.

Request and track discount approvals, ensuring appropriate documentation and approvals are in place.

Coordinate proof of advertising requests for print advertisements and ensure correct system entry.

Maintain and update customer master data (billing address, email, phone, etc.) prior to invoicing.

Reporting & Revenue Support Prepare and maintain weekly status reports, including credit‑hold reporting.

Support monthly billing forecasts and reconciliation checks.

Liaise with finance and accounts teams to support credit‑hold resolution and billing accuracy.

Ensure the sales team has clear visibility into sales data and revenue progress.

Customer & Stakeholder Support Respond to internal and external customer inquiries through the Corporate Sales Support queue.

Provide invoice copies, support credits and cancellations, and manage order adjustments.

Direct non‑sales‑support inquiries (e.g., vendor setup, payment advice) to appropriate teams.

Deliver a timely, accurate, and professional customer experience across all interactions.

Compliance & Controls Follow documented SOX and internal control processes relevant to order management and billing.

Maintain accurate documentation and support internal and external audits as required.

Comply with company Health & Safety policies, procedures, and best practices.

Qualifications: Bachelor’s degree or equivalent combination of education and relevant work experience.

1+ year of experience in B2B sales support, commercial operations, customer support, or order management.

Experience in media, publishing, or subscription‑based businesses is preferred but not required.

Strong attention to detail with the ability to manage transactional work accurately.

Effective written and verbal communication skills in English.

Ability to manage routine operational tasks, follow defined processes, and meet deadlines.

Customer‑focused mindset with a collaborative, team‑oriented approach.

High level of organization, accountability, and self‑motivation.

Proficiency in Microsoft Office, including Excel (advanced), Word, and PowerPoint (intermediate).

Experience using CRM systems, customer service databases, or contact management tools.

Exposure to SAP ERP, Salesforce, or other order‑to‑cash platforms is preferred.

We power infinite possibilities.

For more than 200 years, we've transformed knowledge into discoveries that shape the world. Today, our global team of innovators, creators, and experts is driving what's next in science, education, and publishing—creating impact that reaches everywhere.    We're not just observers of progress. We're the ones accelerating scientific breakthroughs, advancing learning, and sparking innovation that redefines entire fields and improves lives.  Here, your talent matters. Your ideas have room to grow. And your work creates breakthroughs that can change everything. 

Wiley is an equal opportunity/affirmative action employer. We evaluate all qualified applicants and treat all qualified applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability, protected veteran status, genetic information, or based on any individual's status in any group or class protected by applicable federal, state or local laws. Wiley is also committed to providing reasonable accommodation to applicants and employees with disabilities. Applicants who require accommodation to participate in the job application process may contact tasupport@wiley.com for assistance.

We are proud that our workplace promotes continual learning and internal mobility. Our values support courageous teammates, needle movers, and learning champions all while striving to support the health and well-being of all employees. We offer meeting-free Friday afternoons allowing more time for heads down work and professional development, and through a robust body of employee programing we facilitate a wide range of opportunities to foster community, learn, and grow.

We are committed to fair, transparent pay, and we strive to provide competitive compensation in addition to a comprehensive benefits package. It is anticipated that most qualified candidates will fall within the range, however the ultimate salary offered for this role may be higher or lower and will be set based on a variety of non-discriminatory factors, including but not limited to, geographic location, skills, and competencies. Wiley proactively displays target base pay range for United Kingdom, Canada and USA based roles.

When applying, please attach your resume/CV to be considered.

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