Coordinator

About the Role

We are looking for a highly organised, proactive and well-presented Coordinator Directors Office to provide administrative, coordination and follow-up support to the Director. The role will involve ensuring effective communication and timely execution of decisions taken during meetings, coordinating with internal teams and external associates, and providing end-to-end logistical support to the Directors Office.

Key Responsibilities

• Coordinate and follow up with internal departments and external associates on decisions and action points arising from meetings.
• Track action items and ensure timely implementation and closure of decisions taken by the Director.
• Follow up with relevant stakeholders on behalf of the Director and provide regular updates on pending matters.
• Ensure all relevant information, documents and updates are available for appointments, meetings and discussions.
• Coordinate meeting schedules, appointments and other requirements of the Directors Office.
• Act as a point of coordination between the Director and various internal departments and external stakeholders.
• Provide logistical and administrative support to ensure the smooth functioning of the Directors Office.
• Maintain proper records, trackers and documentation related to meetings, follow-ups and key action points.
• Handle confidential information and communications with professionalism and discretion.
• Support any other administrative, coordination or clerical requirements assigned by the Director.

Desired Skills & Competencies

• Excellent written and verbal communication skills.
• Strong organisational and coordination skills.
• Excellent follow-up and execution abilities.
• Strong interpersonal and stakeholder management skills.
• Proactive approach with the ability to work independently.
• Presentable and professional personality.
• Good working knowledge of MS Office, particularly Word, Excel and PowerPoint.
• Ability to manage multiple priorities and work in a fast-paced environment.
• Strong attention to detail and ownership of assigned tasks.

Preferred Experience

• 7–10 years of relevant experience in a similar coordination, executive support, administrative or Director’s Office role.
• Experience in coordinating with senior leadership and multiple internal/external stakeholders will be preferred.