Coordinator - Executive Assistant

Role & responsibilities

Executive & Administrative Support

• Provide day-to-day administrative support to Managing Directors, including complex diary management across time zone
• Coordinate and manage meetings, including scheduling, logistics, agenda preparation, and follow-up
• Organise virtual meetings (e.g. MS Teams), ensuring all materials and technology are in place.
• Prepare, format, and edit documents, reports, and correspondence.
• Create high-quality PowerPoint presentations and supporting material.
• Monitor group Executive Assistant Service Centre inbox including prioritisation and responses

Expense & Travel Management

• Prepare and submit expense claims accurately and in a timely manner
• Ensure compliance with company policies and deadline.
• Support travel coordination where required, including itineraries and bookings

Stakeholder Support & Customer Service

• Act as a professional point of contact for internal and external stakeholders
• Build strong working relationships with UK Managing Directors and wider team.
• Provide a high level of customer service, responsiveness, and professionalism

Preferred candidate profile

• Previous experience in a similar Executive Assistant / Operations Administration role.
• Proven experience supporting stakeholders remotely across multiple international time zones
• Strong organisational skills with the ability to manage shifting priorities
• Excellent communication and stakeholder management skill.
• High attention to detail and discretion with confidential information
• Advanced Microsoft Office skills, particularly PowerPoint, Excel, and Word.
• Experience using MS Teams and Outlook in a virtual environment
• Strong customer service mindset and proactive approach

Education / Certifications - Post Graduation