Coordinator, Collegiate Team Hotel Program

Who We Are:

On Location is a global leader in premium experiential hospitality, offering ticketing, curated guest experiences, live event production and travel management across sports, entertainment, fashion and culture. On Location provides unrivaled access for corporate clients and fans looking for official, immersive experiences at marquee events, including the Olympic and Paralympic Games, FIFA World Cup 2026, Super Bowl, NCAA Final Four, and more. An official partner and/or service provider to over 150 iconic rights holders, such as the IOC (the Milano Cortina 2026 and Los Angeles 2028 Olympic Games), FIFA, NFL, NCAA, UFC, WWE, and PGA of America, the company also owns and operates a number of its own unique experiences. On Location is a subsidiary of TKO Group Holdings, Inc. (NYSE: TKO), a premium sports and entertainment company.

TKO Group Holdings, Inc. (NYSE: TKO) is a premium sports and entertainment company. TKO owns iconic properties including UFC, the world’s premier mixed martial arts organization; WWE, the global leader in sports entertainment; and PBR, the world’s premier bull riding organization. Together, these properties reach 1 billion households across 210 countries and territories and organize more than 500 live events year-round, attracting more than three million fans. TKO also services and partners with major sports rights holders through IMG, an industry-leading global sports marketing agency; and On Location, a global leader in premium experiential hospitality.

On Location is a global leader in premium experiential hospitality, offering ticketing, curated guest experiences, live event production and travel management across sports, entertainment, fashion and culture. On Location provides unrivalled access for corporate clients and fans looking for official, immersive experiences at marquee events, including the Olympic and Paralympic Games, Super Bowl, NCAA Final Four, New York Fashion Week and more. An official partner and/or service provider to over 150 iconic rights holders, such as the IOC (Paris 2024, Milano Cortina 2026, LA 2028), NFL, NCAA, UFC and PGA of America, and numerous musical artists and festivals, the company also owns and operates a number of its own unique experiences. On Location is a subsidiary of TKO, a global entertainment, sports, and content company.

The Role and What You’ll Do: The Collegiate Team Hotel Coordinator position is primarily responsible for supporting sales and operation efforts related to Anthony Travel’s Collegiate Team Hotel program. The department manages the hotel needs for 29 off-site athletic department travel clients while supporting Anthony Travel’s account managers located on-site at 80 university athletic departments. 

The ideal candidate will be skilled in multi-tasking, managing a variety of tasks and projects, anticipating client needs, and meeting deadlines with minimal supervision.  

ESSENTIAL FUNCTIONS & RESPONSIBILITIES   Identify client needs and create customized hotel RFPs.

Negotiate hotel rates and amenities to secure favorable terms.

Evaluate and process hotel contracts.

Manage hotel bookings for assigned collegiate accounts while also supporting teammates with their accounts as needed.

Provide support to onsite and offsite accounts with football related hotel bookings.

Track hotel bookings and commissions to ensure proper documentation.

Invoice hotel commissions

Provide Weekly Summary to brief management of productivity  Maintain and update daily work in Excel to provide up-to-date tracking.

Develop, maintain, and grow relationships with hotel vendors.

Promote and manage the Anthony Travel Preferred Hotel Program.

Complete other projects and tasks as assigned.  All other duties as requested 

QUALIFICATIONS   Deep and personal commitment to the Core Values of On Location.

Previous negotiating and sales experience required.  Familiarity with negotiating and executing hotel contracts desired.

Bachelor’s degree or two plus years of related business, sales and/or hotel management experience preferred.

Strong client-service and vendor management orientation along with solid interpersonal, communication and collaboration skills.

Ability to negotiate hotel contract terms and understand hotel revenue management.

Ability to work under pressure and have a high attention to detail.

Flexibility to deal with and adapt to many changes.

Ability to manage many tasks at the same time.

Ability to perform situation analysis and make decisions.

Demonstrates positive, motivated attitude.

Microsoft product knowledge, with a high level of experience within Excel, Teams, & Outlook.

Familiarity with Meeting Evolution or similar sourcing platforms a plus

Strong communication skills, written and verbal.

Travel: Work schedule will typically be from nine to six pm EST, five days a week.  Additional hours and weekends will be required during peak times.

How we work:   TKO is at the center of sports, media, entertainment, and fashion and is a largely relationship-based business. We aim to foster an environment of collaboration, develop our future talent, and build on relationships across leadership, peers, and teams. This position will work in a remote capacity. We see immeasurable value internally and throughout the core of the businesses we support.

Don’t meet every single requirement? We are dedicated to building a diverse, inclusive, authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Per local requirements and in the interest of transparency, the hourly rate shown below reflects the prevalent current hiring range for this position. Hiring pay rates are based on a number of factors, including location and may vary depending on job-related qualifications, knowledge, skills and experience. The company strives to provide locally competitive rewards packages, which include base rate along with, as applicable, short- and long-term incentives, growth and developmental opportunities, and robust benefits, such as health care, retirement, vacation and other paid time off, and additional offerings.

Hiring Rate Minimum: $18.75 hourly(minimum will not fall below the applicable state/local minimum wage thresholds) Hiring Rate Maximum: $25.00 hourly

TKO is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws regarding non-discrimination in employment. TKO makes employment decisions based on merit and qualifications, without considering an employee’s or applicant’s race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, marital status, veteran status, or any other basis prohibited under federal, state or local laws governing non-discrimination in employment in every location in which the Company has facilities. TKO also provides reasonable accommodations for qualified individuals with disabilities in accordance with the Americans with Disabilities Act (ADA) and applicable state or local laws. For information about Privacy and Information Security for TKO employment candidates, please review our Privacy Policy . For information regarding Terms of Use for this and other TKO websites, please review our Terms of Use.