Contractual- Data Processing Officer at Dholera Gujarat

Document Control Management

• Establish and maintain document control procedures and workflows.
• Register, log, track, and distribute all incoming and outgoing project documents.
• Manage document numbering, filing, indexing, and revision control.

• Ensure only current approved documents are available for project use.
• Maintain electronic and hard-copy document repositories.

Commissioning Documentation

• Control and maintain commissioning procedures, method statements, checklists, and test records.
• Track completion status of commissioning documents across all systems and subsystems.
• Coordinate collection of Pre-Commissioning and Commissioning dossiers.
• Support compilation of System Turnover Packages (TOPs) and Mechanical Completion Packages (MCPs).
• Maintain records of punch list items and close-out documentation.

Engineering Document Control

• Manage P&IDs, engineering drawings, specifications, datasheets, and vendor documentation.
• Track drawing revisions and ensure updated versions are issued to stakeholders.
• Maintain As-Built drawing records and final turnover documentation.

Quality & Compliance

• Control Inspection Test Records (ITRs), NCRs, Quality Reports, and audit records.
• Ensure document compliance with project standards and client requirements.
• Support internal and external audits by providing required documentation.
• Maintain complete traceability of project records.

Client & Contractor Coordination

• Interface with Engineering, Construction, QA/QC, Commissioning, Vendors, and Client representatives.
• Monitor document review cycles and approval status.
• Follow up with document originators and reviewers to ensure timely approvals.
• Prepare weekly document status reports for project management.

Handover & Close-Out

• Compile Final Handover Documentation Packages.
• Maintain document turnover registers.
• Support final project close-out activities and document archiving.
• Ensure all records are transferred to the client in accordance with project requirements.

Preferred candidate profile

Qualification: Bachelor's Degree or Diploma in Engineering, Business Administration, Information Management, or related discipline

Experience

• Minimum 5 years of Data Processing / Document Control experience in Industrial, Semiconductor, Pharmaceutical, Data Center, Oil & Gas, Power, or EPC projects.
• Experience in Commissioning and Handover Documentation preferred.

Critical Skills desired

• Proficient in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
• Experience with Electronic Document Management Systems (EDMS) such as:
• Aconex
• Procore
• SharePoint
• Autodesk Construction Cloud
• Documentum
• OpenText
• Good understanding of:
• Engineering drawings
• Commissioning procedures