Contracts Manager

Objective of the Role

To lead the end-to-end contracting lifecycle for major real estate and infrastructure projects. Award cost-effective, high-value contracts on a timely basis, strictly aligning with project schedules and fulfilling all technical, financial, and regulatory requirements. Formulate comprehensive Standard Operating Procedures (SOPs), mitigate commercial risks, and lead strategic techno-commercial negotiations to safeguard the companys margins and operational continuity.

Key Responsibilities

1. Strategic Sourcing & Contract Lifecycle Management

• Oversee various contract processes, including floating of enquiries, preparation of comparative statements, techno-commercial negotiations, and finalization of optimal terms.
• Finalize contractors based on competitive rates, quality standards, execution track record, and specific site preferences. Ensure the most appropriate contractual terms and conditions are locked in.
• Evaluate high-value tenders, review major work orders, and provide necessary executive approvals.
• Formulate robust terms and conditions (including special conditions) for all complex contracts.

2. Tender Management & Estimation

• Conduct pre-bid meetings alongside senior leadership to explain the scope of work to bidders and ensure submission of compliant documents for major works.
• Ensure meticulous preparation of tender documents, Bill of Quantities (BOQ), estimates, and rate analyses.
• Peruse and supervise BOQs prepared by team members, keeping a close eye on market material availability and competitor pricing to perform accurate cost-benefit analyses.

3. Contract Administration, Laws & Compliance

• Monitor contract requisitions originating from sites and allocate work efficiently to team members for thorough analysis.
• Verify and analyse contracts and purchase orders prepared by team members, ensuring purchase requisitions on SAP are rigorously vetted and approved.
• Ensure strict adherence to defined procedures for processing various bills received from site contractors and vendors.
• Ensure absolute compliance with contract law, legal interpretations, and internal Standard Operating Procedures (SOPs).

4. Vendor Performance & Dispute Resolution

• Attend site meetings regularly to review ongoing work progress, evaluate contractor performance, and settle extra claims and project issues proactively.
• Continuously conduct discussions to provide constructive feedback to contractors and execute periodic techno-commercial audits in coordination with execution departments. Put corrective action plans in place for smooth operations.
• Identify and develop new reliable vendors while monitoring existing vendor performance to trigger corrective measures when necessary.
• Evaluate and integrate new construction technologies and market practices into ongoing contract frameworks.

5. Team Leadership & Governance

• Provide direct support, mentorship, and coaching to team members to drive high performance, precision, and adherence to timelines.
• Formulate and update Standard Operating Procedures (SOPs) and contract documentation standards across the department.
• Evaluate and resolve complex commercial and contractual issues independently or in coordination with senior leadership.

Required Skill

• Experience: 4 to 15 years of solid hands-on experience in contracts management, quantity surveying, and commercial negotiations within the real estate, construction, or infrastructure sector
• Technical & Commercial Acumen: Sound grasp of technical specifications, market rates, cost-benefit analysis, and rate analysis.
• Tender Management: Proven expertise in handling end-to-end tender lifecycles, float-to-award processes, and complex evaluations.
• Legal Literacy: Well-versed in contract law, legal interpretations, drafting special conditions, and risk mitigation frameworks.
• Negotiation & Communication: Exceptional negotiation skills with a track record of closing high-stakes commercial deals successfully.
• Software Literacy: Conversant with ERP systems (such as SAP MM/Procurement modules) and advanced spreadsheet/estimation tools.
• Documentation Skills: Exceptional drafting and documentation skills with high attention to detail.

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