Contracts Manager

Contracts Manager

1. Basic Purpose of the Position

The incumbent will be based at Head office in contracts and procurement vertical and shall be responsible for formulating Contracts, Award of Contracts, Administer the contracts and Closure of contracts.

This involves negotiating with vendors and suppliers, drafting agreements, contractual correspondences, managing claims and extra works, periodic monitoring of billing & material reconciliations. The incumbent will also be responsible for developing regional resources from Process and Knowledge perspective.

2. Role Responsibilities

Operational

1. Scoping of Contract Requirement

• Reviews requirements placed by other teams (technical/ material/ service) and develops RFP/tenders using available template
• Checks for available vendors from empaneled/ internal list
• Identify and PQ new vendors, Update empaneled list.
• Consolidates and analyze submitted quotations
• Validates and cross checks prices quoted by vendors

2. Shortlisting Contractors/Vendors

• Help regional teams to shortlists vendors basis the quotation rates, reviews and recommendations by HO/ peers
• Conducts reference checks for vendors- profile of the company, quality of the contractors works in the market, visiting site of contractor/vendors
• Recommends to HO for obtaining approvals
• Timelines, Cost saving, Adherence to company policies

3. Contract Formulation

• Drafts agreements / contracts basis base rate,
• Standardize GCC, SCC and other related documents.
• Releases Work order to the vendor in predefined template
• Generates purchase order to vendors
• Ensures contractors provide the documents as required viz. Bank Guarantee/Warranties
• Cost Saving

4. Contract Administration

• Ensures contractors follow statutory regulations as required by law
• Ensures material is delivered as per pre-defined schedule
• On-time delivery by the contractor as per pre-defined

specifications

Responsibility Area

• Acts as an arbitrator between the contractor & project team to resolve Issues related to interpretation of contracts through clarifying the intent of the clause in the contract to both parties
• Maintains regular contact with contractors

• Smooth functioning by the contractor

5. MIS and

Reporting

• Prepares consolidated rate sheets of items / awards.
• Documents and keeps track of reviews for each vendor/ consultant for future references.

• Error free documentations, timeliness
• TAT

Process

1. Process

Adherence

• Complies with company defined guidelines and processes
• Adheres to project timelines

• % Process compliance

2. Process

Improvement

• Identifies processes/procedures in own work area that need improvement
• Recommends process improvement ideas to streamline efficiency/ costs/ productivity
• Undertakes process improvement activities in own work area

• Initiatives taken
• Impact of process improvement ideas

3. Working Relationships (Internal and External)

Internal Interfaces

Purpose of Interaction

Projects /Design

Evaluation of contractors for the project

Finance

To ensure PO/WO/bills are processed as per pre-defined timelines

All Departments

For all contract related issues with respective consultant/vendor

External Interfaces

Purpose of Interaction

Vendors / Consultants / Contractors

Negotiation for purchase, placing purchase order

4. Position Specifications (Know-How, Skills and Knowledge for this position)

Experience & Educational Qualification Required

Civil Engineer with 10+ years of relevant experience.

Functional/ Technical competencies

• Market knowledge- vendor base in construction industry
• Understanding of pricing
• Understanding of Contracts
• Negotiation skill
• Project understanding
• Product Knowledge
• Material knowledge