Contracts Executive

Job Description Contracts Executive

Department: Contracts & Procurement
Industry: Construction / Real Estate
Experience: 4- 7Years
Location: Mumbai

Job Summary

We are looking for a detail-oriented and proactive Contracts Executive with experience in contract administration, billing, procurement coordination, and project execution. The ideal candidate should possess strong knowledge of contract management, quantity estimation, vendor coordination, work order preparation, and billing processes in construction projects.

Key Responsibilities

• Draft, review, and administer contracts, work orders, and service agreements.
• Coordinate with project teams to ensure timely execution of contractual obligations.
• Manage contract amendments, change orders, and variation orders while maintaining complete documentation.
• Float enquiries, coordinate with vendors and subcontractors, and support commercial negotiations.
• Review service indents and coordinate resource allocation with site teams.
• Prepare and verify contractor and client bills based on work orders and executed quantities.
• Perform quantity take-offs from architectural and structural drawings.
• Monitor billing status, maintain inward/outward registers, and track billed and unbilled quantities.
• Coordinate with consultants, site engineers, accounts, vendors, and subcontractors for smooth project execution.
• Ensure compliance with contract terms, payment milestones, quality standards, and project specifications.
• Prepare project progress reports, cost reports, and contract status updates for management.
• Identify cost-saving opportunities through value engineering and efficient contract management.
• Maintain proper records of contracts, correspondence, drawings, and project documentation.

Required Skills

• Contract Management
• Contract Administration
• Billing & Quantity Surveying
• BOQ Preparation
• Work Order Management
• Vendor & Subcontractor Coordination
• Change Order Management
• SAP / ERP
• Quantity Take-off
• Project Documentation
• Cost Control & Value Engineering
• MS Excel, MS Office
• AutoCAD (2D)

Qualification

• Bachelor's Degree in Civil Engineering (B.E./B.Tech).

Preferred Experience

• 35 years of experience in Contracts, Billing, or Quantity Surveying.
• Experience in residential or commercial construction projects.
• Hands-on exposure to SAP/ERP systems and contract documentation.
• Strong communication, negotiation, analytical, and coordination skills.