Contracting & Purchase Executive

To manage purchasing, vendor relationships and contracting activities, ensuring competitive commercial terms, reliable vendor partnerships and timely availability of required services for the business.

• Manage day-to-day purchase requirements.
• Identify and evaluate suitable vendors and service providers.
• Obtain quotations and compare commercial proposals.
• Negotiate pricing, payment terms and other commercial conditions.
• Ensure purchases are made within approved budgets and requirements.
• Maintain proper purchase records and documentation.

• Develop and maintain strong relationships with vendors and service providers.
• Evaluate vendor performance based on quality, pricing, service and reliability.
• Negotiate and review vendor rates periodically.
• Coordinate with vendors to resolve service, pricing and operational issues.
• Identify and onboard new vendors where required.

• Manage contracting activities with hotels, suppliers, service providers and other business partners.
• Negotiate contract rates, terms and conditions.
• Coordinate contract renewals and rate revisions.
• Ensure agreed commercial terms are properly documented.
• Maintain an updated record of contracts and vendor agreements.
• Coordinate internally to ensure contractual requirements are communicated and followed.

• Negotiate the best possible rates and commercial terms.
• Conduct market comparisons and benchmarking where required.
• Identify opportunities for cost savings without compromising service quality.
• Support management with commercial analysis and recommendations.

• Coordinate with internal departments regarding purchase and contracting requirements.
• Work closely with operations, accounts and management for vendor-related matters.
• Ensure timely communication of agreed rates, terms and conditions.
• Travel as required for vendor meetings, negotiations and business requirements.

• Cost savings achieved through effective negotiation.
• Competitive and updated vendor rates.
• Timely completion of contracts and renewals.
• Vendor performance and service quality.
• Availability and reliability of required suppliers/services.
• Accuracy and completeness of purchase and contract documentation.
• Development and maintenance of a strong vendor network.
• Match budgets, prepare and create new vendors. maintain database. might be required to travel to create network in that particular city or state. 

• Minimum 4 years of relevant experience.
• Prior experience in purchase, vendor management and contracting.
• Experience in the service industry is preferred.
• Good understanding of commercial negotiations and vendor relationships.
• Strong working knowledge of MS Excel.
• Should be comfortable with business travel.

• Strong negotiation skills.
• Vendor relationship management.
• Commercial and analytical mindset.
• Good communication and coordination skills.
• Strong Excel and data-handling skills.
• Decision-making and problem-solving ability.
• Ability to work independently and manage multiple vendors.
• Willingness to travel as required.

The employee is expected to:

• Follow company policies, approval procedures and contracting guidelines.
• Maintain confidentiality of commercial and vendor information.
• Maintain proper documentation of purchases, negotiations and contracts.
• Ensure all commitments are within authorised limits.
• Coordinate effectively with internal and external stakeholders.
• Perform additional responsibilities assigned by management based on business requirements.

Candidates from Jaipur are preferred for this position.