Consultant - Travel Services

Job Details

Job Title Travel Consultant

Function University Services

Reporting To Head of Student Services

JD Approved by Alina Gog

Work Location GEI Hyderabad

Job Summary

Nature of The Job

The travel desk job role focuses on logistics, booking, and corporate travel support. This role focus on daily travel arrangements, bookings, and customer service.

Job Purpose

This is a role for someone who has a passion for being an organizer, everyone traveling from the company or coming to our country. This role is dynamic in nature and requires staying on top of duties. As a travel desk consultant, you will be required to maintain strict confidentiality about travel plans within and outside the organization. Additionally, company rules about travel need to be followed. You will regularly be in touch with finance and HR to manage all documentation and formalities pre and post-travel.

Key Accountability

Booking Itinerary Management

• Arrange, manage, and confirm all business travel logistics, including flights, hotels, and transportation, tailored to employee needs.
• Awareness about international travel regulations, customs, and currencies.

Policy Compliance Budgeting

• Develop, implement, and enforce company travel policies to manage expenses effectively and ensure cost-effective, policy-compliant bookings.

Vendor Negotiations

• Negotiate rates with travel agencies, hotels, and vendors to secure the best, most cost-effective deals.

Emergency Assistance (Duty of Care)

• Provide 24/7 support for travel disruptions, such as cancellations, delays, or safety concerns.
• Communicate with the person travelling regularly to keep them updated on logistics

Documentation Reporting

• Handle visa applications, passport requirements, and maintain accurate travel records.

Financial Administration

• Monitor travel spending, reconcile expenses, and report on monthly/quarterly travel expenditures.

Process Improvement

• Streamline travel procedures to improve efficiency and employee experience.

Desired Profile

Minimum Qualification

• Graduate/ Postgraduate with relevant experience

Essential Skills

• Good command of English, written and spoken.
• 5+ years relevant experience
• Well knowledge of Visa s
• Proficiency in industry-specific tools and technologies, analysis, and digital literacy to enhance efficiency and informed decision-making

Desirable skills knowledge

• Expertise in travel management software (e.g., Concur, Trip actions) and CRM integration for seamless booking and expense tracking.
• Certified Corporate Travel Manager (CCTM) or Global Business Travel Association (GBTA) credentials

Personal Characteristics Behaviours

• Lead by example,
• Live the core values and drive company culture.
• Self-Motivated and adaptable
• Positive attitude and urgency creation.

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.