Conference Producer

The Conference Producer is the execution engine behind the content programme — turning the Senior Conference Producer's editorial vision into confirmed speakers, briefed panelists, and a content calendar that never runs dry. This is a hands-on, detail-obsessed role for someone who thrives on outreach, coordination, and getting the small things right so events run without surprises.

KEY RESPONSIBILITIES

Execute speaker outreach at volume — sourcing, cold-approaching, and following up with CXOs, experts, and thought leaders across target sectors

• Prepare detailed speaker briefing documents covering session objectives, audience profile, key talking points, and format expectations

• Maintain and update the rolling content calendar across all event formats, flagging gaps early enough for the Senior Conference Producer to act

• Coordinate speaker logistics — confirmations, travel/venue details, rehearsal calls, and day-of green-room management

• Draft session abstracts, panel descriptions, and moderator question banks in collaboration with the content lead

• Track speaker commitments in the CRM/database in coordination with the Database Lead, ensuring no relationship goes cold

• Support post-event wrap-up — thank-you communication, feedback collection, and speaker re-engagement for future formats

• Liaise with the Creative Designer to ensure speaker bios, photos, and session collateral are accurate and delivered on time

• Assist the Senior Conference Producer in advisory board and speaker-selection documentation

SUCCESS LOOKS LIKE (KPIS)

• Speaker confirmation turnaround time and outreach-to-confirmation ratio

• Briefing document quality and speaker readiness on event day

• Content calendar completeness (no unfilled slots inside the planning window)

• Speaker re-booking rate for future events