Compliance Manager | Facilities Management | Bangalore

Role & responsibilities

1. Statutory and Labour Law Compliance

• Ensure compliance with applicable labour laws, statutory regulations, and government requirements.
• Monitor compliance requirements relating to PF, ESIC, Professional Tax, Labour Welfare Fund, minimum wages, bonus, gratuity, and other applicable statutory obligations.
• Track changes in labour laws and communicate relevant updates to management and concerned teams.
• Ensure timely filing of statutory returns, remittances, and other mandatory submissions.

2. Multi-Site Compliance Management

• Monitor statutory compliance across multiple client locations and operational sites.
• Ensure vendors and contractors comply with applicable statutory requirements.
• Verify statutory registrations, licences, and other mandatory documents for client sites.
• Maintain compliance trackers and ensure timely closure of pending observations.

3. Audit and Documentation

• Coordinate internal, external, client, and statutory audits.
• Maintain statutory registers, records, returns, challans, wage registers, and other compliance documents.
• Conduct periodic compliance audits and identify gaps or non-compliance issues.
• Prepare audit reports and ensure corrective and preventive actions are implemented within agreed timelines.

4. Payroll and Wage Compliance

• Review payroll-related statutory deductions and contributions, including PF, ESIC, and Professional Tax, as applicable.
• Verify minimum wage compliance, overtime payments, leave records, and wage disbursement documentation.
• Coordinate with payroll and finance teams to resolve discrepancies and ensure accurate statutory payments.

5. Contractor and Vendor Compliance

• Review contractor compliance documents, including licences, registrations, wage records, attendance, and statutory payment proofs.
• Monitor compliance with applicable contract labour and other relevant employment regulations.
• Follow up with vendors for missing documents and ensure timely submission of compliance records.

6. Risk Management and Reporting

• Identify compliance risks and recommend corrective measures.
• Maintain a compliance calendar and ensure deadlines are met.
• Escalate critical compliance gaps to senior management.
• Prepare monthly compliance dashboards, audit status reports, and management updates.

7. Stakeholder Coordination

• Work closely with HR, payroll, finance, procurement, operations, and client teams.
• Coordinate with labour authorities, auditors, and external consultants, wherever required.
• Provide guidance to site teams on statutory compliance requirements and documentation.

Preferred candidate profile

• Bachelor's degree in Law, Commerce, Business Administration, Human Resources, or a related field.
• Relevant certification or qualification in labour law and statutory compliance will be an advantage.
• Strong knowledge of applicable Indian labour laws and statutory compliance requirements.
• 8-12 years of relevant experience in statutory compliance, preferably in facility management, integrated facilities management, or multi-site operations.
• Good understanding of PF, ESIC, minimum wages, Professional Tax, bonus, gratuity, contract labour compliance, and payroll statutory requirements.
• Experience in handling compliance for multiple locations and large workforces.
• Strong audit management, documentation, analytical, and reporting skills.
• Proficiency in MS Excel and compliance management systems.
• Strong communication, coordination, and stakeholder management skills.