Compliance Executive

Key Responsibilities

1. Statutory Compliance PF, ESIC, PT & MLWF

• Prepare and process PF, ESIC, Professional Tax (PT), and MLWF challans.
• Ensure timely payment of statutory dues and filing of returns.
• Coordinate PF and ESIC inspections and maintain supporting documents.

2. Labour License & Registration

• Manage Labour Licenses, Shops & Establishment registrations, Trade Licenses, Food Licenses, and other applicable registrations.
• Ensure timely renewal of licenses and submission of statutory returns across all locations.
• Coordinate with government departments and consultants.

3. Legal Cases & Notices

• Handle labour law-related legal cases and government notices across Pan India locations.
• Ensure timely submission of replies and follow up for case closure.

4. Client & Government Audits

• Coordinate client audits and government inspections for facility management and outsourced manpower operations.
• Maintain statutory registers, employee records, Labour Licenses, and other required documents.
• Ensure timely closure of audit observations and achievement of client audit targets.

5. Labour Law Updates & Training

• Monitor changes in labour laws, minimum wages, and statutory requirements.
• Communicate amendments to HR, Payroll, Operations, and other concerned teams.
• Conduct awareness sessions on labour law compliance.

6. Employee Onboarding & Documentation

• Verify employee joining documents, including identity, education, and experience proofs.
• Track pending documents and coordinate with HR and Operations for timely completion.

7. Minimum Wages & Risk Management

• Monitor minimum wage revisions across applicable states.
• Coordinate with clients for revised wage approvals, arrears, and related statutory costs.
• Ensure timely implementation of wage revisions to avoid penalties, legal disputes, and compliance risks.

Key Performance Indicators (KPIs)

• Timely payment and filing of all applicable statutory dues.
• Timely renewal of licenses and registrations.
• Successful completion of client and government audits.
• Timely closure of legal cases and audit observations.
• Timely implementation of minimum wage revisions.
• Zero avoidable statutory penalties and compliance defaults.