Company

Ref NoIBL:HR:JD:2023/24:025 Page : 1 of 1Job TitleCOMPANY SECRETARYWork LocationCHENNAIDepartmentSECRETARIAL Report to DIRECTORJOB DESCRIPTION

• Prepare agendas and papers for board meetings, committees, and annual general meetings (AGMs) and follow up on action points.
• Convene and service AGMs, take minutes, draft resolutions, and lodge required forms and annual returns with appropriate departments.
• Provide legal, financial, and/or strategic advice during and outside of meetings.
• Ensure policies, regulatory, or statutory changes that might affect the organization are up to date and approved by the committee.
• Maintain statutory books, including registers of members, directors, and secretaries.
• Handle correspondence, collate information, write reports and communicate decisions to relevant company stakeholders.
• Liaise with external regulators and advisers such as lawyers and auditors.
• Implement processes or systems to ensure good management of the organization.
• Develop and oversee the systems that ensure the company complies with all applicable codes, in addition to its legal and statutory requirements.
• Pay dividends to shareholders and manage share option schemes opted by various shareholders.
• Take an active role and provide valuable input to the management decisions related to sharing issues, mergers, and takeovers....
• Calendar and event-based compliances with BSE.
• Preparation of documents for corporate announcement with BSE
• RoC Compliances for the Group Companies
• Preparation, Filing and Maintenance of Minutes for the Group Companies
• Maintenance of statutory registers for group companies
• Preparation of documents necessary for incorporation of new companies and LLPs.
• Assisting in preparation of documents for rising of funds through FPO.

• Any other job entrusted by the Management

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