Company Secretary

Role & responsibilities

JOB DESCRIPTION

The overall CS function is very critical for the organisation. It is responsible for compliance with the Corporate Lawwhich is applicable to the Company. CS is a statutory function to be discharged by specialised qualified person. The rolealso encompasses interaction with Board of Directors.Within this umbrella the various subsets of CS function is demarcated one of which is described here.

Role also involves various subsidiaries.
PRINCIPAL ACCOUNTABILITIES

1. To handle the Board, Committee related matters of Company and its unlisted subsidiary viz, of company

• drafting of notice of the meetings, agenda and minutes.
• Co-ordinating with other departments in the Company for collating the data required for the Board and

Committee meetings.

• ROC compliances post Board and Committee meetings
• Maintaining Statutory registers

2. BFS Health has three subsidiaries VHC, VHI- TPA and VH Medcare

3. In addition to Health he has to liaison with company secretary and internal auditor of VHC group for the purpose ofalignment with group.

4. To liaison with internal auditor for secretarial Audit.

5. To liaison with secretarial auditor for yearly Secretarial Audit of all the subsidiaries.

6. To handle shareholder grievances

7. To handle activities related unclaimed dividend/ KYC updation/ Dividend Recon matters/ SEBI SCORES of company

8. Scrutinize website and ensure the same is updated in compliance with the provisions of the Companies Actand SEBI Listing Regulations.

9. Maintaining the Related party list, reviewing and updating the same on monthly basis, for all BFS companies.(approx.. 800 entries)

10. shareholders related quarterly compliance.

4. MAJOR CHALLENGES Incumbent has to often work on multiple assignments simultaneously. He must be able to organize and manage theirtime to complete all assignments in time.

5. DECISIONS He has to decide appropriateness of agenda and to the contents are in line with the current provisions. Correctness of the data while reverting to Shareholders.

6. INTERACTIONSInternal ClientsRoles you need to interact with inside the organization to enable success in your day to day work Maintain relationships with different teams of subsidiaries as well as other departments in the Group
External ClientsRoles you need to interact with outside the organization to enable success in your day to day work RTA Statutory auditors Secretarial auditors Secretarial department of VHC group
7. DIMENSIONSFinancial Dimensions(These should be quantifiable numerical amounts) Any non-compliance and delayed filings will attract penalty. Cannot be quantified at the current stage. Non-resolution of Complaints of shareholders may be escalated to SEBI/ other regulators.Other Dimensions Non-financial involves meeting with the service standards. Failing which will lead to escalations.

8. SKILLS AND KNOWLEDGEEducational Qualificationsa) Qualifications

• Qualified Company Secretary from Institute of Company Secretaries of India.

b) Work Experience 2 -3 yrs of experience in listed entitySkills and abilities Technical knowledge of the subject. Attention to details Communication Skills