Company Secretary

1. Board & Committee Matters

• End-to-end coordination and execution of Board and Committee Meetings, including preparation and circulation of notices, agendas and supporting documents.
• Preparation of minutes, resolutions and action-taken reports.
• Maintenance and updating of statutory records and registers.

2. General Meetings

• Handling end-to-end compliances relating to AGM, EGM and Postal Ballot, including notices, explanatory statements, e-voting, scrutinizer coordination, minutes and statutory filings.
• Coordination with RTA, Depositories and other intermediaries for General Meeting-related activities.

3. SEBI / Listed Company Compliances

• Handling quarterly, half-yearly and annual compliances under SEBI regulations, particularly the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015.
• Preparation and filing of periodic disclosures, reports and certifications with Stock Exchanges.
• Monitoring regulatory developments and ensuring timely implementation of applicable amendments.
• Supporting preparation of Annual Report, Corporate Governance Report and other statutory disclosures.

4. ROC / MCA Compliances

• Handling statutory filings with the Ministry of Corporate Affairs / Registrar of Companies.
• Maintenance of statutory registers and records under the Companies Act, 2013.
• Assisting in incorporation, alteration, appointment/reappointment and other corporate actions.

5. Insider Trading / PIT Compliances

• Handling compliances under the SEBI (Prohibition of Insider Trading) Regulations, 2015.
• Monitoring trading window closure/opening and structured digital database requirements.
• Handling disclosures, pre-clearance, trading plans and related PIT compliances.
• Maintaining records of Designated Persons and their immediate relatives.

6. ESOP / Employee Benefit Matters

• Handling secretarial and compliance aspects relating to ESOP schemes, including grants, vesting, exercise and allotment.
• Coordination with RTA, HR, Finance and other stakeholders for ESOP-related corporate actions and compliances.
• Maintaining relevant records and preparing resolutions/filings relating to ESOP matters.

7. FEMA / Foreign Investment Compliances

• Handling FEMA compliances, including foreign investment and overseas investment (ODI) matters.
• Coordination with authorised dealer banks and other intermediaries for FEMA filings and documentation.
• Handling regulatory filings through applicable RBI platforms and ensuring timely compliance.
• Maintaining records and documentation relating to overseas investments and foreign transactions.

8. Corporate Actions & Other Secretarial Matters

• Supporting various corporate actions from time to time.
• Coordination with RTA, Depositories, Stock Exchanges, legal advisors and other external stakeholders.
• Assisting in preparation/review of agreements, resolutions, notices and other corporate secretarial documents.
• Supporting due diligence, audits and secretarial compliance reviews.

Key Skills & Competencies

• Strong understanding of the Companies Act, 2013, SEBI LODR, SEBI PIT Regulations and FEMA.
• Hands-on experience in listed company compliances.
• Good drafting and documentation skills.
• Strong attention to detail and ability to manage multiple compliances within timelines.
• Good communication and stakeholder management skills.
• Ability to independently handle routine secretarial matters and coordinate with internal and external stakeholders.
• Proficiency in MS Office, particularly Word and Excel.