Company Secretary

Role Purpose

To support corporate governance, ensure statutory compliance, and assist in smooth functioning of Board and Committee processes in line with regulatory requirements.

Key Responsibilities

1. Board & Committee Support

• Assist in organizing Board Meetings, Committee Meetings, and General Meetings
• Prepare agendas, notes, minutes, and resolutions
• Ensure compliance with Secretarial Standards (SS-1 & SS-2)

2. Statutory & Regulatory Compliance

• Ensure compliance with the Companies Act, 2013 and applicable rules
• Handle ROC/MCA filings, forms, and returns
• Maintain statutory registers and records
• Track compliance calendar and ensure timely submissions

3. SEBI & Listing Compliance

• Support compliance with SEBI (LODR) Regulations
• Assist in stock exchange filings and disclosures
• Support insider trading compliance processes

4. Documentation & Legal Support

• Draft resolutions, notices, and basic legal documents
• Maintain proper documentation and compliance records
• Coordinate with external consultants/legal advisors when required

5. Audit & Coordination

• Support internal and statutory audits related to secretarial matters
• Assist in closing audit observations
• Liaise with auditors, regulators, and internal stakeholders

6. Compliance Tracking & Process Improvement

• Maintain compliance trackers and dashboards
• Support implementation of governance policies and SOPs
• Ensure adherence to internal compliance processes

Key Requirements

Qualification

• Qualified Company Secretary (Member of Institute of Company Secretaries of India) with Membership number

Experience

• 1 to 5 years of relevant experience in secretarial/compliance role
• Exposure to listed company compliance is an advantage

Skills & Competencies

• Working knowledge of Companies Act and basic SEBI regulations
• Good drafting and documentation skills
• Strong attention to detail and ability to meet deadlines
• Good coordination and stakeholder management skills
• Proactive and eager to learn

Preferred Attributes

• Experience in manufacturing chemical industry (good to have)
• Familiarity with MCA portal and compliance tools

Why Join VOL

• Strong learning exposure in corporate governance
• Opportunity to work closely with leadership
• Growth-oriented and structured environment