Company Secretary

Role & responsibilities

• Prepare and file ROC forms such as AOC-4, MGT-7, DIR-3 KYC, PAS-3 and charge forms (CHG) on time for all group entities
• Handle annual compliance for companies and LLPs, and maintain a compliance calendar with tracking
• Prepare notices, agendas, attendance sheets and minutes for Board, Committee and General Meetings as per SS-1 and SS-2, and follow up on action points
• Advise the Board and management on corporate governance and Companies Act requirements
• Incorporate companies, LLPs and project SPVs, and coordinate GST and other statutory registrations
• Maintain statutory registers, records and share-related documentation
• Manage related-party transactions, loans, investments and guarantees, with the required approvals and disclosures
• Coordinate with banks and lenders on charge creation, security documentation and covenant compliance
• Coordinate secretarial audit, internal audit and statutory audit requirements
• Support CSR committee processes, reporting and disclosures
• Handle FEMA/RBI filings and share issuances, where applicable
• Work with the finance, legal, HR and project teams on corporate approvals linked to tenders and contracts

Preferred candidate profile

• Qualified Company Secretary (ACS/FCS) with a minimum of 5 years of post-qualification experience; 8-10 years preferred
• Hands-on experience in ROC/MCA compliance, including MCA portal filings, is mandatory
• Experience in infrastructure, EPC, construction or other project-based companies is preferred
• Experience in Board and Committee meeting documentation for a multi-entity group is preferred
• Good knowledge of the Companies Act 2013, LLP Act, Secretarial Standards and secretarial practices; working knowledge of FEMA and SEBI LODR is an advantage
• LLB or a law background is a plus
• Strong drafting, documentation and communication skills
• Ability to work independently, handle confidential matters and meet strict deadlines

Preferred skills

• ROC filing and MCA portal handling
• Secretarial compliance and secretarial audit
• Board and Committee meeting documentation
• Company and LLP incorporation
• Annual filing compliance
• Lender and charge documentation
• MS Office and documentation skills