Company Secretary

Role & responsibilities:

• Prepare agendas and papers for board meetings, committees, and annual general meetings (AGMs) and follow up on action points.
• Convene and service AGMs, take minutes, draft resolutions, and lodge required forms and annual returns with appropriate departments.
• Provide legal, financial, and/or strategic advice during and outside of meetings.
• Ensure policies, regulatory, or statutory changes that might affect the organization are up to date and approved by the committee.
• Maintain statutory books, including registers of members, directors, and secretaries.
• Handle correspondence, collate information, write reports and communicate decisions to relevant company stakeholders.
• Liaise with external regulators and advisers such as lawyers and auditors.
• Manage the office space and deal with personnel administration and company/staff insurance policies.

Preferred candidate profile :

• Strong administrative skills and an aptitude for using IT software.
• Good verbal and written communication skills.
• Meticulous attention to detail and the ability to work well under pressure.
• Interpersonal skills and the ability to work with people at all levels.
• Excellent organization and time management.
• A flexible and practical approach to work.
• Discretion when handling confidential information
• Maintain a diplomatic approach towards issues at work place.
• Confidence to provide support to high-profile company staff and board members.