Company Secretary

The Company Secretary will lead corporate governance, SEBI & stock exchange compliance, board processes, and regulatory liaison for a listed entity. The role ensures best-in-class governance, timely disclosures, and robust compliance frameworks while acting as a trusted advisor to the Board and senior management.

Key Responsibilities:

1. Board, Committees & Governance:

- Manage end-to-end Board, Committee, and shareholder meeting processes

- Draft agendas, notes, minutes, and action trackers for Board/Committees

- Advise the Board on Companies Act, SEBI LODR, PIT, ICDR, SAST and governance matters

- Support independent directors and ensure effective functioning of committees

2. SEBI, Stock Exchange & Disclosure Compliance:

- Ensure full compliance with SEBI (LODR), PIT, SDD, RPT, insider trading framework

- Timely disclosures to NSE/BSE including material events, outcomes, financial results, investor communications

- Manage corporate announcements, investor queries, and exchange correspondence

- Handle queries, notices, inspections from SEBI/Stock Exchanges

3. Corporate Law & Regulatory Affairs:

- Ensure compliance with Companies Act, FEMA (if applicable), Secretarial Standards

- Handle corporate actions: dividends, buyback, bonus, rights issues, ESOPs, postal ballots, AGM/EGM

- Manage filings with MCA, stock exchanges, depositories, and ROC

- Oversee secretarial audits and closure of observations

4. Promoter, RPT & Insider Trading Compliance:

- Oversee promoter & promoter group disclosures and compliance tracking

- Manage RPT approvals (Audit Committee, Board, shareholders) and documentation

- Implement and monitor Code of Conduct under PIT Regulations

- Maintain SDD and structured processes for UPSI management

5. Subsidiaries, Group Governance & International Entities:

- Ensure compliance framework across subsidiaries (including LLPs/foreign subs)

- Guide on group governance, MoMs, reserved matters, and consolidation requirements

- Support M&A, restructuring, JVs, and investments from regulatory perspective

6. Investor Interface & Governance Reporting:

- Support investor relations from governance and compliance angle

- Ensure high-quality annual report disclosures (corporate governance, secretarial, policies)

- Strengthen ESG and governance disclosures in line with evolving best practices

7. Process Excellence & Digital Compliance:

- Strengthen compliance calendars, trackers, and automation of filings

- Implement SOPs, documentation standards, and governance frameworks

- Proactively track regulatory changes and sensitize management

Qualification & Experience:

- Qualified Company Secretary (ACS/FCS)

- 10 + years of experience in a listed company

- Exposure to board advisory, SEBI regulations, and stock exchange compliance

Core Competencies:

- Deep knowledge of Companies Act, SEBI LODR, PIT, ICDR, SAST

- Strong drafting skills (Board notes, disclosures, regulatory responses)

- Hands-on experience with AGMs, postal ballots, corporate actions

- Experience dealing with regulators, auditors, and external counsel

Leadership & Personal Attributes:

- High integrity and strong governance mindset

- Ability to work closely with Board, promoters, and senior leadership

- Calm under regulatory pressure; solution-oriented approach

- Strong stakeholder management and communication skills