Company Secretary

Key Activities

1. Board and Meeting Management

- Managing the board, committee, and general meeting schedules through calendar management systems.

- Preparing detailed agendas that facilitate clear discussion and decision-making at meetings

- recording and maintaining minutes

- Coordinating the timely collection, review, and submission of disclosures, consents, and declarations in line with statutory requirements.

- Drafting, circulating, and formally approving board resolutions to ensure strict compliance with all relevant rules and statutory provisions.

- Handling compliance of foreign companies.

2. Legal Compliance & Secretarial Functions

- Ensuring company compliance under Companies Act and other acts

- coordinating with the office of the Registrar of Companies (ROC), Regional Director (RD), RBI, Authorised Dealers etc. including timely preparation and submission of e-forms

- maintaining statutory registers and secretarial records

- managing ROC compliances and filings for company matters.

- Reporting and Compliance under FEMA regulations

- Handling matters relating to merger and amalgamation

3. Liaison & Stakeholder Coordination

- Coordinating with internal team

- liaising with consultants, investor representatives and advisers

- providing data as required to auditors and statutory authorities.

4. Legal Drafting & Vetting

- Drafting & vetting legal documents, with a specific focus on influencer agreements, brand contracts, NDAs, and equity-related documentation.

- making recommendations to management.

5. Audit & Reporting

- coordinating and supporting internal and statutory audits

- preparing MIS or other necessary data for auditors and management

- assisting in preparing and filing annual reports and annual returns.

6. Capital, Shares & Securities

- Managing compliance related to share capital, ESOP administration, and cap table maintenance.

- Overseeing investor round compliance, share-related statutory requirements, and investor relations.

- Ensuring timely reporting and disclosures pertaining to share transactions and related matters.

7. Corporate Governance & Advisory

- Advising the board and management on governance, legal developments, and risk management.

- Supporting governance processes, document compliance, and ethical practices.

- Flagging potential risks and assisting leadership in enhancing board effectiveness and sustainable business practices.

8. Other Duties

- Any other secretarial, legal, administrative, or compliance work as required by law or the company

- Assist in preparation of secretarial certifications and board resolutions

- Support investor documentation during fundraising and due diligence processes