Company Secretary

JOB DESCRIPTION

Company Secretary

Company: SVG Metals Upcycling Private Limited

Location: Mumbai / Maharashtra

Department: Secretarial & Legal

Reporting To: Managing Director / Board of Directors

Experience: 510 years

Qualification: Qualified Company Secretary (ACS/FCS) with relevant post-qualification experience

About the Company

SVG Metals Upcycling Private Limited is a growing metals recycling and manufacturing company with an integrated copper ecosystem, encompassing metal recycling, refining and manufacturing of value-added copper products. The company is focused on sustainable growth, operational excellence, corporate governance and expansion.

Role Overview

We are looking for an experienced and proactive Company Secretary to manage the companys secretarial, statutory and corporate governance functions. The candidate will be responsible for ensuring complete compliance with the Companies Act, SEBI regulations wherever applicable, MCA requirements and other relevant laws, while providing strategic support to the management and Board.

The role will also involve supporting corporate restructuring, financing, investor-related matters and the companys long-term capital-market/IPO readiness.

Key Responsibilities

1. Corporate Secretarial & Statutory Compliance

* Ensure compliance with the Companies Act, 2013 and applicable rules and regulations.

* Maintain statutory registers, records and minutes of Board and General Meetings.

* Prepare agendas, notices, minutes and resolutions for Board and shareholder meetings.

* Coordinate and ensure timely filing of all statutory forms and returns with the Ministry of Corporate Affairs (MCA).

* Maintain and update the companys statutory and corporate records.

* Ensure compliance with applicable Secretarial Standards issued by ICSI.

* Handle incorporation, alteration, restructuring and other corporate actions as required.

2. Board & Corporate Governance

* Act as the key point of contact for the Board on secretarial and governance matters.

* Organise Board Meetings, General Meetings and committee meetings.

* Advise the Board and management on statutory and governance requirements.

* Ensure proper documentation and implementation of Board decisions.

* Maintain high standards of corporate governance and confidentiality.

3. Legal & Regulatory Coordination

* Coordinate with external legal counsel, auditors, consultants and regulatory authorities.

* Review and coordinate corporate/legal documentation, agreements and resolutions.

* Track changes in applicable laws and regulations and advise management on their impact.

* Ensure timely closure of statutory observations and compliance requirements.

4. ROC / MCA Compliance

* Manage all ROC/MCA filings and ensure that statutory deadlines are met.

* Handle filings relating to directors, share capital, charges, allotments, annual returns, financial statements and other corporate actions.

* Ensure the companys master data and statutory information remain accurate and updated.

5. Share Capital & Investor Matters

* Maintain records relating to shareholders, shareholding and securities.

* Handle share transfers, transmissions, allotments, rights issues, preferential issues and other corporate actions.

* Coordinate with RTA, auditors, legal advisors and other stakeholders wherever required.

* Maintain proper documentation for equity and other securities transactions.

6. Fundraising & IPO Readiness

* Support the management and professional advisors in fundraising, private equity/debt transactions and other corporate finance activities.

* Assist in preparing the company for future IPO / capital-market requirements.

* Coordinate with merchant bankers, legal advisors, auditors, due-diligence teams and other advisors.

* Ensure corporate records, statutory compliances and governance systems are IPO-ready.

* Support due diligence and preparation of corporate documentation.

7. Compliance Management

* Develop and maintain a comprehensive compliance calendar.

* Monitor statutory deadlines and ensure zero missed filings or compliance lapses.

* Implement systems for tracking corporate and regulatory compliances.

* Periodically report compliance status and key risks to senior management and the Board.

8. Management Support

* Provide timely and practical advice to the MD and senior management on corporate and regulatory matters.

* Assist in strategic corporate initiatives, restructuring, expansion and new business opportunities.

* Maintain strict confidentiality of sensitive corporate, financial and shareholder information.