Company Secretary

Job Description:

Role- Team Member - Company Secretary Dept.

Reporting to- HOD Company Secretary

Role & responsibilities

1. Secretarial, Corporate Governance & Board Support

• Assist in planning and conducting Board, Committee and Shareholders' Meetings.
• Draft notices, agenda papers, resolutions, minutes and Action Taken Reports (ATRs).
• Ensure compliance with Companies Act, 2013, Secretarial Standards (SS-1 & SS-2) and Corporate Governance requirements.
• Maintain statutory registers, records, minutes books and other secretarial documents.
• Support Board and Committee related compliance reporting and governance activities.

2. Regulatory, Listing & Statutory Compliance

• Assist in ensuring compliance with Companies Act, SEBI Regulations, RBI/NHB guidelines and other applicable laws.
• Prepare and file statutory returns, forms, disclosures and stock exchange intimations within prescribed timelines.
• Monitor compliance calendars and regulatory updates.
• Support compliance relating to NCDs, Commercial Papers, Debenture Trustees and other debt securities.

3. Investor Services, Dividend & IEPF Management

• Coordinate shareholder and investor communications in consultation with RTA.
• Handle investor requests, grievances and shareholder correspondence.
• Assist in dividend processing, reconciliation and IEPF-related activities.
• Ensure timely updation of investor-related disclosures and website content.

4. CSR, Audit & Subsidiary Compliance Support

• Assist in CSR project documentation, monitoring, reporting and compliance.
• Coordinate Secretarial Audit, Internal Audit and regulatory inspection requirements.
• Track audit observations and ensure timely closure of action points.
• Provide secretarial and compliance support for subsidiary/group companies, including Board Meetings and statutory filings.

5. Regulatory Coordination & Stakeholder Management

• Liaise with MCA, ROC, Stock Exchanges, Depositories, Debenture Trustees, Auditors, RTAs and other regulatory/intermediary agencies.
• Coordinate with internal departments for timely collection of information, approvals and compliance submissions.
• Assist in implementation of corporate actions, restructuring initiatives and special secretarial assignments.
• Provide support in regulatory inspections, due diligence exercises and governance-related projects.

6. Subsidiary Management

• Assist in planning and conducting Board, Committee and Shareholders' Meetings.
• Ensure Companies Act Compliances
• Facilitate Share Transfer/ Demat conversion etc.

Preferred candidate profile

Qualifications & Experience:

Educational Qualification: Any graduate, Qualified Company Secretary (ACS).

Experience: 1 - 2 Years of experience

Skillsets: Strong understanding of Corporate and Secretarial Laws.