Company Secretary

Role & responsibilities :

Job Summary

We are looking for a detail-oriented and experienced professional to manage corporate secretarial, statutory compliance, and regulatory matters for companies and LLPs. The candidate will be responsible for ensuring timely filings, maintaining statutory records, supporting corporate governance requirements, and handling regulatory compliances under the Companies Act, LLP Act, FEMA, and RBI regulations.

Key Roles & Responsibilities

1. Incorporation & Structural Changes

• Draft and file documents related to company and LLP incorporation.
• Handle changes in the corporate structure, including amendments and statutory updates.
• Coordinate with relevant authorities for approvals and registrations.

2. Statutory & Regulatory Filings

• Monitor and ensure timely filing of statutory forms, returns, and documents.
• Handle preparation and filing of AOC-4, MGT-7/MGT-7A, DPT-3, MSME Form-1 and PAS-6.
• Manage XBRL filings and ensure accuracy of financial and statutory information.
• Maintain compliance trackers and ensure timely completion of all applicable compliances.

3. Companies Act & LLP Compliance

• Ensure compliance with the Companies Act, 2013, LLP Act, and applicable rules and regulations.
• Maintain statutory registers, records, and other secretarial documents.
• Identify compliance requirements and provide support on corporate legal matters.

4. Meeting & Corporate Secretarial Compliance

• Prepare notices, agendas, and minutes for Board Meetings and General Meetings.
• Maintain minutes books and statutory registers as prescribed under applicable laws.
• Support the organization in ensuring proper corporate governance practices.

5. Agreement Drafting & Legal Documentation

• Draft, review, and vet various agreements, petitions, notices, and legal documents.
• Assist in preparing legal opinions and providing support on corporate matters.
• Coordinate with internal stakeholders and external legal professionals, where required.

6. FEMA & RBI Compliance

• Prepare and file applicable forms and returns under FEMA and RBI regulations.
• Handle RBI-related regulatory compliances and filings.
• Ensure timely reporting and maintenance of supporting documentation for applicable transactions.

7. Corporate Governance

• Ensure adherence to corporate governance requirements.
• Provide support and guidance on corporate secretarial and governance matters.
• Keep track of changes in applicable laws and regulations and assess their impact on the organization.

Key Compliance Areas

The candidate should have practical exposure to:

• DPT-3
• MSME Form-1
• XBRL Filing
• BEN-2 Significant Beneficial Ownership
• AOC-4
• MGT-7 / MGT-7A
• PAS-6
• FEMA & RBI Compliance
• Company and LLP incorporation and structural changes
• Board and General Meeting compliance
• Statutory registers and corporate records